Purpose & Agenda
This keeps a meeting from becoming a total mystery?
What is a clear purpose and agenda?
What should be done before the meeting so no one is surprised by the invite?
What is preparation?
What disappears faster than a budget once the meeting starts?
What is time?
What do you need if you want the meeting to be more than just polite virtual nodding?
What is participation and decisions?
This saves everyone when someone says, "I thought we decided that last week"?
What are meeting minutes?
This meeting document helps everyone know what topics will be covered and in what order.
What is the agenda?
This is what happens when we don't prepare for a meeting?
What is chaos?
This helps keep a meeting focused when discussion starts drifting.
What is facilitation?
This should be captured when the group reaches agreement.
What is a decision?
This should be assigned to each action item so there is clear accountability.
Who is the owner?
What should every meeting have besides a purpose and agenda?
What are expected outcomes?
This should tell attendees why the meeting is happening, what result is needed, what topics will be covered, and what they should review in advance.
What details are in the body of the invite?
This should be used to prevent one topic from taking over the entire session.
What is timeboxing?
This person often provides the final call when multiple options are being discussed.
Who is the decision-maker?
What might the team need after a client meeting that went a little sideways?
What is a strong drink, a quick run, or a quick chat with a therapist?
This should be clear before sending the meeting invite.
What do we need the group to decide or contribute?
This should happen internally before meeting with the client to avoid mixed messages.
What is team alignment?
This person keeps the conversation moving and brings the group back to the agenda.
Who is the facilitator?
This is the clearest sign a meeting was productive, beyond just having a lively discussion.
What decision, input, or desired outcome is needed from the group?
This is the main reason meeting minutes matter in a project.
What is creating accountability and preserving decision history?
This is the main risk when a meeting has no clear purpose or agenda.
What is wasted time and unfocused discussion?
This is the main reason to align the team before a client meeting.
What is to avoid confusion and conflicting answers?
This is the likely result when a meeting has poor facilitation and no time discipline.
What is a long, unproductive meeting with unresolved issues?
This is the biggest risk when participation is low and decisions are deferred.
What is rework, delay, and lack of ownership?
This is the main risk when action items are not captured or tracked after a meeting.
What is lost momentum and repeated discussion?