Contracts & USAID
COP Bobby Claus asked you how many pounds is he allowed to ship to the North Pole. Where do you look?
What is the HHE Guidance Manual, cost proposal and LT Worksheet.
You are mentoring Sally and she has never done a PPR or corp caps. Where do you direct her as a first step?
What is the PPR Work Instructions?
My team needs to bill the a COP lunch when the SVP was in town? What guidance do I refer to to bill the expense?
What is the Employee Relations
I am new at Chemonics and I don't know where bill to all my time? Where do I look?
What is the MENA Regional Guide?
What is the Allowance manual, proposal cost
You a first time capture recruiter. You are asked to draft advertisements for three technical leads? Where can I look?
What is job boards (devex, etc.), QMS, previous proposals bids with similar technical background, current project SOWs.
Your project implements programs in a cash based environment and has requested a large safe with up to $5000 in the safe. What resource to you consult?
What is the FO LARGE SAFE MANAGEMENT POLICY
You are backstopping a short-term consultant and their agreements ends next week. The agreement was executed 10 months ago and the project office wants to extend it for 3 months. Where do I go to see if I can extend it?
What is the template agreement and work instructions.
You recently had a supervisor change and your timesheets aren't routing correctly. Where do I check to see my current supervisor internally?
What is the supervisor smartsheet.
USAID sent an administrative modification to your PMU to include a new FAR clause. Where do I check to see who signs it?
What is the USGBL Signatory Authority?
You are the Partnership Manager on the Egypt Education proposal and managing two local subcontractors. One of the subs has worked with Chemonics and the other is a non-profit and has not. Where do you go to determine what type of Teaming Agreement they should have and where do you find cost guidance to share with them.
What is the Subcontracting Pricing Policy, Teaming Agreement Selection Chart, Partnership Work Instructions, & TM (multiplier) contract pricing guidance
You are supporting a consultant who requesting a 1099 form to file their taxes. How do I know what team to reach out to to help me with this?
What is the F&A Roles and Responsibilities one pager?
Due to funding cuts, my COP's assignment is ending. Is he eligible to come back to the HO? Where do you check to see if they are eligible and where do you record their return date?
What is the employee agreement clause on returning and the Returnee Tracker.
You are a remote worker booking travel for an upcoming conference to DC for a practice conference. Where do you look for booking guidance?
What is the travel landing page.
We are signing a new subcontract and it is above your COP's delegation of authority. You finalize a draft and neg memo, where do you send the subcontract for review?
Who is the contracts team?
You are writing on the management section on the Lebanon Transition Initiative project. What resources do you use to outline your section?
What is the Section L (Instructions) & Section M (Eval Criteria) or RFP, your section template from the editor, your mentor, MENA NB and training materials from DailyChem
Your project office wants to increase the micro-purchase threshold and has sent in the request. What resources do I consult before sending approval?
What is the Project Office Commodity Procurement Handbook.
I have to draft a approval request to repatriate my COP from post. Where do I look for past examples?
What is chemgoogle/Sharepoint.
What is the closed project roles and responsibilities document.
Your COP found an apartment and it is well above the LQA rate on the DSSR but they claim other expats are above the LQA rate. Where do you go to confirm the rates?
What is DSSR (check footnote e), Proposal/Contract, cost notes and previous waivers or approvals from projects.
You are the cost preparer on the Libya EPIC proposal and are trying to ensure you are using the most up to date information. Where do you go to ground-truth your cost assumptions for local costs.
What is current and recent project budget monitors/Abacus, Benefits Summary, project finance teams, country policy manuals, PMUs and country focal points, & Cost sheets and notes from recent proposals.
You are a manager on the Tunisia Ag project and received an email from your project office about new utilities invoices that seem very high from the COP's landlord. Where do you go to ensure you have not exceeded the LQA amount?
What is your allowances tracker, Abacus/budget monitor to ensure accuracy and old receipts/invoices. Double check the DSSR for the allowances for that country.
I am traveling to Iraq for a billable assignment next week. How do I know if I am eligible for Danger Pay and how do I book my time if so?
What is the DSSR, D365 landing page resources, timekeeping manual, allowances manual.
I forgot to do my timesheet last period and Payroll filled out my timesheet with all UL. I need to make a correction timesheet. Where can I get help?
What is the ERP InfoHub and what is the D365 Job Aids