Timesheet
When are Time Sheets due?
You realize that you will be unable to meet the deadline for completing a task assigned by a supervisor. How can you proceed?
You realize that you will be unable to meet the deadline for completing a task assigned by a supervisor. How can you proceed?
You are at the study session but there are only a few participants, and they are all working independently. What should you do with your time?
Use the time for work-related tasks. Post a new forum topic, revive an old forum topic, answer emails, write event reflections, etc.
How many events do you need to attend each semester?
A minimum of 3 events.
The Mentoring for Success Program is partially funded by what grant?
The King-Chávez-Parks (KCP) Initiative.
You log on the forum at 10:24 and log out at 10:43 a.m. How should this time be logged on your calendar and time sheet?
10:30 to 10: 45 a.m.
How many forum posts should you have for 30 minutes of forum time? (Minimum number)
2 posts. There should be a minimum of 1 post per 15 minutes of logged forum time.
You realize you are going to be late to the study session. How should you proceed?
Contact the SOD and let them know. Also email the office to inform them that you will be late. Email again when you get to the session with an arrival time.
You want to attend a professional development event that was posted on the forum. How do you proceed?
Comment that you will be attend the event on the event page. Next, add the event to your post on the Fall 2022 sign-up topic. After that, add the event to your calendar. Finally, make sure to register for the event using the links on the forum topic (if applicable).
How many unique participants have been served by the Mentoring for Success Program?
1900+ participants.
You meet with a participant from 3:15 to 4 p.m. How do you document the partial hour on the database?
.75 hour
You have decided to attend a conference that takes you out of town for several days. What is the procedure for taking time off to attend the conference?
To request time off, email the program director, copy the office email, and include the proposed time off with specific start and end dates and a brief description of the circumstances. If your time is approved, make sure to post it in the approved time off announcements.
You are the SOD at a study session. What are the steps for correctly completing the sign-in form?
Sign participants in as they arrive. Make sure all spots on the form are completed. Check the database to make sure that every participant on the sign-in is also registered on the database. Make sure to email the sign-in log to the office within 24 hours of the session.
There is a forum topic named “Staff On Duty Checklist”. Make sure to check the topic every time to ensure you have done all the tasks.
You attend a professional development event that was one event in a lecture series. How should you post your reflection?
Do not post the reflection on the lecture series forum topic. Instead, make a new topic. If multiple people attended the event, the first person to post a reflection should make the new topic and everyone else should use it.
How many different countries are represented by current and former employees of Mentoring for Success?
28 different countries.
If you need to mark “other” on your time sheet, what additional step do you need to take when submitting the time sheet?
Include an explanation in your email submission for why your marked other.
You are at study session and the partner program decides to end it early due to low attendance or you get approval from the partner program director to leave early. In addition to changing your calendar to reflect the update, what else do you need to do?
Email the office to notify the program assistants and program director of the change.
You arrive at the CAMP study session and the room is dark and nobody is around. What should you do?
First, contact the CAMP leader to see if the study session has been cancelled or just moved to a different location. Then, email our office to let them know about the situation. Once you receive a definite answer from CAMP, email our office again with an update.
You realize you double booked yourself and signed up for an event at the same time as an appointment. How should you proceed?
Go to the event page on the forum as well as the Fall 2022 sign up page and post an update. Remove the time from your calendar.
What was the former name of the Mentoring for Success Program?
It was formerly known as the Steps Toward Exhibiting Mastery Program.
If you attend GEAR UP tutoring sessions, how much time are you allowed to log on your time sheet to account for traveling to and from the event and WMU? (Driving only yourself)
15 minutes to the location and 15 minutes back to campus.
You are sending an email that is related to GEAR UP study sessions, who should you include in your email?
The main person you are sending the email to, then CC Dr. Vun and the office. You do not need to CC supervisors.
You are the SOD, but you are running late / have been approved for time-off. What should you do to ensure other mentors in the study session can carry out the duties of an SOD on your behalf?
Email the office to discuss about this to make sure another SOD is assigned. Talk to the other mentors in your session to make sure they are aware you will be absent.
You see an event poster on campus for a lecture that you think would make a good professional development event opportunity. What can you do?
Make a formal request to Dr. Vun via email and copy the office email stating the name of the event, the date, the location, and why you believe the event would be an appropriate professional development event. Do this at least 1 week prior to the event.
What is the most common first name of Mentoring for Success employees? (includes all employees who have ever worked in the program)
The most common first name of staff, including variations, is Catherine.