Show:
Academic Space
Statues
Office
Centers and Rooms
Misc.
100
Academic Space Requests over 100 should be sent to who?
Who is Joanne
100
What spaces receive a Space Tentative status?
What are Large event spaces.
100
What are the steps to transferring a call?
What is xfer> person you want to transfer to>xfer
100
List 2 spaces with Sound Conflicts.
What are: Livingston Courtyard and the MPR Busch MPR and Center Hall
100
What do you need to cancel a reservation?
What is an email.
200
What are the operating hours of the University Scheduling Department?
What is 8 am- 4 pm
200
When putting an event on details due, how far away should you make the reminder?
What is 4 weeks away.
200
What day of the week are production meetings?
What are Thursdays. Make sure that paper is refilled on Wednesdays and Thursdays.
200
The coffee house is what type of room? (Large event space, meeting room, lounge, etc)
What is a Lounge. However, it can be confirmed by Reservation Staff.
200
When should you email the GSA about reserving the GSL?
What is ONLY if the space is on hold for their events/ meetings. NOT if the space is available.
300
When we receive an academic space request form. What information do we review on the form? (Hint: there are 5 items total)
What is if the group is on hold, the times they requested, how many people are attending, purpose of the event, and the space that they are requesting.
300
When should you cancel a web request?
What is after a phone call/ voicemail and email has been sent. Also, if there is a conflict with the date/time/location.
300
How much do we charge guests for faxes and copies?
What are 10 cents for copies and $1 for faxes.
300
What is the difference between Brower steps and the College Ave Plaza Tables?
What is Brower Steps are for information tables ONLY. Plaza tables can be used for fundraising.
300
Who is Anita Molinari?
Who is Bill's administrative assistant.
400
What times can student organizations hold events on: College Ave? Cook/ Douglass? Livingston/Busch?
What is College Ave- 9:10 pm Cook/Douglass- 9:10 pm Busch/Livi- 9:40 pm
400
Describe why a late cancellation fee would apply to a reservation and the fee(s) that are associated with it.
What is a cancellation fee is assessed for space not cancelled in a reasonable amount of time to allow for rebooking of the space. The cancellation fee schedule is as follows: Large event space 60 days or less= $100, one day of prior or no-show $200, No-shows will be charged for setup and equipment. Meeting Rooms, CTs, and Conference Rooms: five business days or less= $25.00, one day prior or later or no show= $50 plus setup and equipment.
400
What is our office room number?
What is 107
400
Who do you direct guests to for digital signage requests?
What is scsignage@echo.rutgers.edu
400
If a group is having catering, what should you add to the booking in EMS?
What is catering tables, AND an itinerary with the group arrival time and the catering arrival time.
500
What are 2 important criteria should be placed in EMS when making a new Academic Space Reservation?
What is the expected Attendance and the purpose of the event (program event note).
500
What events and spaces are provisionary groups permitted to reserve?
What are Provisional groups cannot schedule MPR events, they can schedule lounges and meeting rooms. They cannot have equipment for general meetings. They can incur setup charges for their lounge spaces.
500
Name the emergency meeting places around the building.
What is across the street/ Skelly Field, the patio outside the café, the patio outside of GH Cook, and the loading dock.
500
List 2 spaces that can be booked by Reservation staff for rehearsals (other than Lion’s Lounge).
What is BSC 174, Center Hall, 411ABC, Graduate Student Lounge, CSC 202 ABC, GH Cook, LSC 111, River Lounge.
500
List the Event Coordinators for the following types of events: OPCE Multi-Center Events Blood Drives Kaplan Non-University Contact Tables Cook Douglass Student Orgs Busch Departments
What is OPCE- Camelia Multi-Center Events- Send to Joanne Blood Drives- Joanne Kaplan- Camelia Non-University Contact Tables- Camelia Cook Douglass Student Orgs- Maya Busch Departments- Pat