Scheduling
Anything cancelled or rescheduled within 24 hours is recorded in Raintree as this.
What is a Last Minute Schedule Change
True or False
Referrals are required for CTC
what is FALSE
Who moves (F)s to (T)s on the CIT
Who is the MS
Report issued for a family who has chosen to discontinue services.
What is a Summary of Treatment Report
CTC was created here
Where is downtown Midland in Janet's personal home
ACAF stands for this and is used for this.
Bonus: Can you add to RT w.o an ACAF
What is: Administrative Client Action form and anything scheduling related
Bonus: No
General Client Information Sheet, HIPAA Consent Form, and both pages of their Evaluation Financials happen here
What is at point of Eval
Transmittal Sheet, Report, and Rx are needed for this
What is an auth packet
A 72 hour turn around and an Administrative FYI sent to Andria and Max to request this
What is reports/any CTC information on their child.
A calendar overlay of a clients appointments for the month is known as this.
What is a Monthly Schedule
Rescheduling notations follow this structure.
what is RF NAME DATE TIME LOCATION
This service option provides supplemental therapeutic services and programming for children who are requested services for a predefined short term
What is short term services
Meetings, Admin blocks, Mentor Meetings, CCBLK blocks can not be mastered after this time
What is 3:15p
Clients Report Tracking Logs are due this day every month
When is the 3rd Wed of every month
This process states that you need to give 2 BDs for admin, and 2 BDs for therapists to collab before a Change in master can take effect.
what is Client Transition Timeline Chart-Process.
Orange Eval Contains these items and are due to the therapist BLANK amount of days before the eval.
What is ACAF w/ Intake Packet, TPR, and
Evaluation Checklist. Due 2 bds before
The script we use when a family says that their insurance is Meridian/Molina/Medicaid/Children’s Special Health
What is: “Children’s Therapy Corner does not have a contract with State Medicaid plans, so services would be offered at a private pay rate. Does your family happen to work with a case manager from a local Community of Mental Health organization?”
What a RX
Writing in the type of report and date in the front green folder (ex IR 6-21-21), putting the stapled report in the front of the folder, including all CMH report receipts. Are steps to this process
What is filing in the green expandable
A tool that allows you to find open spots for a single or multiple provider as needed.
What is Find Available Appointments
A family states on the phone call I would like to drop the master. You follow this process.
What is: ACAF Process
Scheduler to write ACAF to Master. Master to work with clinical team so try to offer a MTX or a phone call. Upon the determination from Clinical team the MS will proceed with ACAF to drop or keep the schedule.
An evaluation Rx signed by the primary care physician and, if required by their insurance, an authorization for evaluation are needed to complete this
What is a new client’s evaluation
15 hours or less of therapy has BLANK Mastered Line Techs. Over 15 hours-30 hours has BLANK Mastered Line techs
What is 3 & 5
True or false:
Extensions for due reports are allowed
what is FALSE.
CTC's Crayons are 3 different colors that stand for these
What is Green for Michigan State, Blue for the bay at Traverse, and orange for dow