Lessons 1-3
This refers to the process of controlling things—a definition that reflects the reality that not all administrative professionals hold a formal manager title yet still perform essential management functions.
What is management?
This is the “leading professional membership association for the project, program, and portfolio management profession”
What is the Project Management Institute (PMI)?
This is designed for comprehensive project management and provides robust capabilities for analyzing and tracking workload, charting and visualizing chains of events, budgeting, and scheduling.
What is Microsoft project?
The ___houses every single task on your plate at any given point in time.
What is the master task list?
____ is simply a log of your activity on any given day. It lists the time and the specific activity, and may also include notes regarding energy level, concentration, or mood.
What is an activity log?
Being ______means you are successful in producing a desired or intended result. However, being _____means achieving maximum productivity with minimum wasted effort or expense
What is effective and efficient?
These are the individuals impacted by the outcome of the project. This may be a certain area of the business, such as the employees or leadership, or it may be the organization’s external customers
What are stakeholders?
This is an exceptional business tool that combines communication features, collaboration, file sharing and project management functions. Businesses must procure services organizationally to take advantage of all features, but if available, it can provide professional admins with the tools they need to integrate ad hoc project management roles with their existing workload
What is Microsoft teams with sharepoint?
____is the act of performing two or more tasks at the same time. Unfortunately, when we think we are multitasking, we are actually doing something called _______.
What is multitasking and switch tasking?
______is the prospective value or improvements that are missed when an alternative course of action is selected. Put another way, an opportunity is the benefits you could receive by taking alternative action.
What is opportunity cost?
_____have a fixed time frame. There is a clear beginning and a definitive end. While___ are single-step. They can typically be done in one sitting or in a single chunk of focused time
What are projects and tasks?
A lack of process, scope creep or change, failure of others to do their part and budget or time underestimation are reasons for
What are the areas where problems in projects generally appear?
This is a free, web-based file repository. Businesses can secure additional cloud storage through purchasing premium and fee-based options. Team members in any location can create, access, edit, and share files quickly and simultaneously from one central storage location, eliminating the all-too-common pitfall of duplicate documents
What is google docs?
______is the only form of multitasking that can be done effectively. It involves performing two tasks at once, but only when at least one of them requires little to no mental effort
What is background tasking?
______are essentially distractions that come to you; they are not sought out. Interruptions can come from technology—such as an incoming email or phone call—or coworkers dropping in unannounced for a “quick chat.”
What are interruptions?
The specific, tangible outcomes produced as a result of the project—as well as requirements, such as budget, deadlines, and other constraints
What are deliverables?
This is a web-based project management system that helps teams stay organized by providing tools for task management, team messaging, file sharing, scheduling, and document collaboration.
What is basecamp?
Why not perform all the items that are similar in nature in one period of time, so you only have one ramp up and one slow down? This is called ______and, when used appropriately, can improve productivity and reduce switching costs
What is batching?
_____refers to periods when you're not actively engaged in work. While it's an inevitable part of any job, using downtime inefficiently is a common issue, especially for administrative professionals
What is downtime?
A _____task must be completed before another one can. A ______task can only be done after another task has been completed
What is precedent and dependent?
This was first developed in the 1890s, is perhaps the most popular tool for traditional project managers. It maps out tasks, their start and end dates, duration, dependencies, and overlaps, providing a clear timeline of the entire project
What is a Gantt chart?
This suggests that work will expand or contract to fill the time available for its completion. That means if you have all day to complete one task, that one task will take you all day to complete.
What is Parkinson's law?
This list of simple tasks that can be tackled whenever you are “in between” larger projects. Use this list as a reminder of the small, routine tasks that need attention but don't have strict deadlines, allowing you to complete them as time permits.
What is the in between task list?