Create & Manage Documents
What menu path would you use to start a new document from a template?
File → New → Template Gallery (or File → New from Template)
What is the keyboard shortcut to open the Replace dialog?
Ctrl + H.
Name two methods to create a table in a document
Insert Table grid; Insert → Table dialog; Convert Text to Table; paste from Excel.
What feature would you use to add a citation that appears as a footnote?
Insert → Footnote (or References → Insert Footnote).
Name three sources from which you can insert an image into a document.
From file, online images (stock/clip art), screenshots, or copy from other documents.
Name two actions you must take to convert a PDF into an editable Word document.
Open the PDF (File → Open or Insert → Object), use built-in PDF conversion (or copy/paste after OCR), then edit; save as new document.
Define the difference between using Styles and manually formatting each paragraph.
Styles apply consistent named formatting that updates globally; manual formatting is ad-hoc and error-prone.
What AutoFit option would you choose to make columns match their contents?
AutoFit to Contents
How is a Table of Contents typically generated and updated?
References → Table of Contents → Insert; update via Update Table (update page numbers or entire table).
What text-wrapping options allow text to flow around an image? Name two.
In Line with Text; Square; Tight; Behind Text; Through.
Which file formats should you save in if you need an editable copy and a universally shareable copy?
Save as .docx.docx for editable and .pdf.pdf for shareable/locked copy.
Identify three paragraph settings you would change to format a professional report (besides font).
Alignment (left/justified), line spacing, spacing before/after (and indentation).
Describe how to convert properly formatted text into a table.
Select delimited text (tabs/commas), choose Convert Text to Table, define separators, set columns.
Describe the steps to insert a caption for a figure and add it to a list of figures.
Select figure → References → Insert Caption; choose label; then References → Insert List of Figures.
Explain how to add alt text to an image and why alt text is important.
Right-click image → Edit Alt Text; write concise description for screen readers—accessibility compliance and usability.
Describe how to use bookmarks and hyperlinks together to improve document navigation.
Create bookmarks at sections, insert hyperlinks pointing to bookmarks; use hyperlinks in a table of contents or index for quick jumps.
When would you use a Continuous section break instead of Next Page? Provide one specific publishing scenario.
Use Continuous when you want a change in columns or headers without starting a new page (e.g., switch to two-column layout mid-page).
Explain how to set a table so header rows repeat across pages and why that’s important for long tables.
Table Properties → Row → Repeat as header row at top of each page; important for readability and context when tables span pages.
Explain how to manage sources for citations and automatically create a bibliography.
References → Manage Sources; add sources to Master List; then Insert Bibliography which updates automatically.
Describe how to use SmartArt to represent a process with five steps and then customize one shape.
Insert → SmartArt → Process → select five-step layout; add/remove shapes via SmartArt Tools; change shape format via Format pane.
Explain why document properties (Author, Title, Tags) matter when preparing a document for distribution.
Metadata helps searchability, classification, and removal of hidden data; required for version control and institutional records.
Explain how headers/footers and section-specific headers work together when a document has multiple sections with different page numbering.
Use section breaks to isolate numbering/format; set header/footer link to previous off for section, then insert page numbers starting at desired value.
Given a complex outline with 3 levels, list the keyboard actions to decrease and increase list level for a selected paragraph and describe when you’d restart numbering.
Increase level: Tab; Decrease level: Shift + Tab; Restart numbering via right-click Numbering → Restart at 1. Use nested multilevel lists for outlines.
Provide a workflow to convert manual endnotes into properly managed citations and regenerating the bibliography.
Convert manual endnotes to built-in Endnote objects (References → Convert); import sources into the source manager; regenerate bibliography.
You need to include a screenshot of an application window without the surrounding desktop—explain the steps to capture, insert, crop, and format it so it fits neatly within a two-column layout.
Use OS screenshot tool or application’s screenshot → Paste into document → Select picture → Crop to content → Set layout to Square or Tight → Adjust size and position; set text wrapping and alt text.