RM Basics
This activity is useful for developing out file plans
Records Inventory
This scannable barcode icon quickly connects guests to product info or a service.
What is a QR code?
This determines the length of time the record must be kept, and states what will be done with it when it is no longer required
What is a retention schedule
Data describing content, structure and context of records and their management through time.
What is metadata?
Folders in Teams
What are channels?
Nothing before something!
What are rules of alphabetical filing?
Records created or received by NB Power are managed as electronic/digital records
What is "born digital"
NB's legislation that affects the retention and disposition of NB Power's records
What is the Archives Act
NB Power's 3rd party software that manages electronic records
What is Gimmal Records?
A column in SharePoint that will classify and trigger lifecycle
what is a record class?
Records required to control, support or document delivery of a program, carry out operations, make decisions, or to provide evidence of the organization’s activities.
What is a retained record?
A record that has been converted from an analogue record to a digital record format, and has met the qualifications (quality control, records retention schedule approval) to be deemed authentic.
What is a master digital record?
three values that are researched that determines the retention of records
What are legal, business and fiscal?
The records repository name that houses newly converted electronic records from physical records.
What is the DRC?
messages that are only kept for 90 days
What are chats?
Numerical, alphabetical, subject
What are types of filing systems
Portable Document Format/Archival
What is PDF/A?
7 year retention
What is the common retention period for financial records?
These are created in conjunction with Business Areas to provide a roadmap of where their records are stored and how they are managed.
What is a file plan?
A digital notebook that allows you to create, organize, and share notes, working drafts and project materials
What is OneNote?
A record that has not long term or future value; are required only to carry out a routine action or prepare a “retained” record.
What is a "Transitory Record"?
Tagged Image File
What is a "TIFF"?
The position outside of NB Power that gives final approval for retention schedules
Who is the Provincial Archivist?
A functional classification structure that describes the activities (Record Class), transactions and approved retention schedules relating to a business function
What is the NBPIM?
Configuring the SharePoint list to show the meaningful information by applying certain sorting, filtering, metadata selection
What is a "view"?