Regulations
and Guidance
and Guidance
This contains OPM's instructions on how to prepare personnel actions.
What is the Guide to Processing Personnel Actions (GPPA)?
The document an employee signs as an applicant and appointee
What is the OF 306?
Federal Personnel and Payroll System
What is FPPS?
This type of appointment is used to fill a position that will last for a period of 6 months or less, that is recurring yearly.
What is a temporary seasonal appt or 1039 appt?
A phrase that explains the action that is occurring and affecting the employee
What is the Nature of Action (NOA)?
The first digit of the nature of action code indicates this.
What is "type of action"?
True or False: All initial benefit elections are completed in FPPS by the SER HR Processing Team?
TRUE
True or False: Requesting Offices (ROs) and Servicing Personnel Offices (SPOs)/HR use all of the same FPPS Commands.
False:
ROs use INIT to initiate personnel actions; SPOs use SNIN
ROs use AWCG to change an employee's tour of duty; SPOs use ENCG
Used by HR professionals to determine a veteran's entitlement to preference.
What is the Vet Guide?
Pre-employment forms, I9 documents, Offer Letter
What are new hire documents?
True or False: A personnel action is needed to change bi-weekly hours for a part time employee?
True: Because the bi-weekly hours are shown on the SF 50.
This type of appointment is used to fill a position that will last for a period of 1 year or less but can be extended up to 2 years.
What is a Temporary appointment?
The law, executive order, rule, regulation, or other basis that authorizes the appointing officer to affect a personnel action on an employee
What is a Legal Authority Code?
Nature of action code for: an employee entering his/her first Career- Conditional Appointment
What is a 101?
True or False: Federal Tax Deductions automatically generate in FPPS after the personnel action is completed?
False: Federal Tax Deductions have to be manually entered into FPPS. State Tax Deductions automatically generate based upon Duty Station Location.
Used to get to personnel actions assigned to you.
What is PROC?
Guide used to research hiring flexibilities at NPS
What is the NPS Hiring Flexibilities Guide?
Used to account for military service and/or previous federal employment.
What is SCD Calculation, SCD Worksheet, or SF 144A?
Request for Personnel Action that is assigned to you to code and complete in FPPS.
What is an SF 52?
First time federal appointment in the competitive service.
What is a career-conditional appointment?
Date of Initial Hire, Date of Promotion, Date of WGI
What is Date of Last Equivalent Increase (DLEI)?
Promotion; Promotion NTE; Change to Lower Grade, Reassignment, Change in Duty Station
All represent movement of an employee within a department or agency.
What are 700 actions?
Entitlement for GS employees with a duty station outside of the continental US that has to be entered into FPPS.
What is Cost of Living Allowance or COLA?
Used to legally approve a personnel action.
What is LGAP?
This is the codification of the general and permanent regulations published in the Federal Register.
What is the Code of Federal Regulations (CFR)?
Systems used for recruitment and intake of new hire documentation
What is USA Staffing?
Paul Ganas, Rowland Radford, and Naiheima Young
Who are the SPOCs or FPPS Password Reset POCs?
This type of appointment is used to fill a position temporarily to a continuing position when the agency intends to later convert the employee to a non-temporary appointment and has current authority for such conversion
What is a Provisional Appointment?
Required amount of time that an employee must wait before earning a Within Grade Increase (WIGI)?
What is a waiting period?
Resignation, Separation, Termination
All represent a loss of an employee
What are 300 actions?
Requesting personnel folders via eOPF or written request for employees who transfer to NPS or re-hired into the federal service by NPS.
What is requesting prior service?
Used to Release and Update a Personnel Action
What is RLUP?
Covers all Promotions; Changes to Lower Grade, Level or Band; Reassignments and Detail
What is Chapter 14?
The document sent to an applicant to accept a job
What is a Job Offer letter?
True or False: Federal employees can have more than one FPPS account or work for different agencies that utilize FPPS
False
This type of appointment is used to fill a position that will last for a period of more than 1 year but not more than 4 years (sometimes 10) when the need for the employee's services is not permanent.
What is a TERM appointment?
True or False: All new NPS employees are to be coded with the Retirement Code: KF and placed in the FERS-FRAE category of the Federal Employee Retirement System?
FALSE: Retirement category and code is determined by:
1. EOD
2. If previously covered under FERS and for how long.
3. The type of position the employee is in.
Nature of Action Code for: an employee being converted to an Excepted Appointment
What is a 570?
True or False: An employee can start a savings allotment on their own in Employee Express
False: SER HR Processing Team must enter Savings Allotments into FPPS using FPPS Command: VDIN
Used to initiate addresses (mailing, email, and EFT/Banking)
What is ADIN?
Chapter of GPPA that covers all appointments and conversion to appointments in the Competitive Service?
What is Chapter 9?
Used to transfer employee data when an appointee is a current federal employee with an agency outside of DOI.
What is the SF 75?
True or False: All requests for personnel action must be manually initiated within FPPS?
False: FPPS auto-generates some personnel actions under SPPR.
VRA and Schedule A
What are permanent appointments in the Excepted Service?
The required document needed to code a personnel action for an employee that is transferring to NPS from another federal agency
What is an SF 75?
True or False: The nature of action code for any employee transferring to NPS from another agency is 130
False: Nature of action is contingent upon the hiring authority used to bring the employee onboard
Entitlement for employees who are hired to a position in a duty station outside of the continental US (SER - USVI and Puerto Rico) but not already a resident of those areas.
What is Home Leave?
Used to correct or cancel a personnel action that has already been completed.
What is CRCN?
Chapter of GPPA that covers all non status appointments and conversion to appointments in the Competitive Service?
What is Chapter 10?
What are workflows?
Notification of Personnel Action that is generated and transmitted to eOPF via FPPS.
What is an SF 50?
Noncompetitive reemployment in the competitive service as a career or career-conditional employee of a person formerly employed in the competitive service who had a competitive status or was serving probation when separated.
What is a reinstatement?
True or False:
If Block 23 - Veteran's Preference is coded with any code other than 1 (None); Block 26 - Vet Pref for RIF is automatically codes as YES.
False:
Retired veterans must meet certain conditions to be eligible for Veteran's Preference in RIF.
What are 900 actions?
True or False: SF 2809 - FEHB Election Form must be signed and returned by the employee before Processing can enter FEHB elections into FPPS
True: If the employee makes an election but doesn't sign and return the SF 2809 via USA Staffing within 60 days; they are considered as waiving FEHB.
Used to update supervisor information
What is SUPV?