After School 101
What is the primary responsibility of all after school professionals?(National After School Code of Ethics)
The safety, wellbeing and development of youth
The Chief Program Officer
What does DYCD stand for?
Department of Youth & Community Development
Per OCFS & DOH, this log must be completed daily to document arrival and departure times and identify who released & picked them up.
sign in/sign out attendance log/sheet
This document is vital to your contract and must be displayed on your bulletin board?
SACC Licence
This type of supervision allows the staff to visually monitor children at all times.
line of sight supervision
This platform operates as a cloud office streamlining sites compliance, orders, surveys and requests to all other departments.
Salesforce
This request is often discouraged but necessary for ensuring accurate schedules and records are entered into the system?
unlock request
Per OCFS & DOH, This multi- page packet starts the compliance screening for all persons working with children.
6000 packet
This credential recognizes competency in school age child care through training, portfolio submissions and observation.
NYS School Age Child Care Endorsement
This required practice ensures activities are age-appropriate, aligned with enrichment goals, documented weekly, and available on site for monitoring visits by DYCD & NYE Supervisors.
lesson plans
This reporting category includes minor injuries that do not require first aid and incidents where a participant trips or falls but is okay.
Green Category Incident
In the COMPASS after-school system, this model specifically serves middle school youth by combining structured enrichment, youth choice clubs, leadership opportunities, and city-wide experiential learning beyond the traditional school setting.
Sonyc (Schools Out NYC)
Per OCFS & DOH, This written plan must be onesie and outlines procedures for medical emergencies, evacuations, shelter in place, lock downs and family notifications.
Emergency Preparedness/ safety plan.
This type of statement describes rules and expectations in supportive language.
behavior expectations
This is the primary responsibility of afterschool staff, required by both New York State Office of Children and Family Services and New York City Department of Youth and Community Development, ensuring children are safe, accounted for, and actively engaged
Active Supervision
This category includes moderate injuries requiring first aid, verbal altercations between participants or staff, and property damage such as broken windows.
Yellow Category Incident
For COMPASS-funded out-of-school time programs, this performance measure is calculated by dividing the total number of structured activity hours attended by enrolled youth by the total required structured hours times the number of contracted slots — and programs must maintain specific minimum percentages of it to meet contract requirements.
ROP/ Rate of participation.
This compilation contains all written components of your program oversight, including: Sacc Licence, Fire Drill Logs, Activity & Staff Schedules, Program Fliers & Calendars, Attendance Logs, Emergency Contact List, Sign In Sign Out Sheets, Meeting Agendas, Site Visit Records and the liability insurance.
Program Director Compliance Binder or Administrative Binder.
Written plans that help manage chronic conditions like asthma or allergies.
individual health care plans
Self management, responsible decision making, social awareness, relationships skills and self awareness are.
What are SEL Competencies / Social Emotional Learning Competencies
For major incidents such as lost children, outside agency involvement, or injuries requiring EMS, staff must immediately text leadership and then submit a same-day incident blurb, a first draft within 24 hours, and a final approved report within 48 hours (with DYCD upload required where applicable)
Red (Text) Incident Protocol
This report shows the contact information with emergency contacts and medical information, it is suggested that every group’s AEC has a copy in addition to the PD & AD?
Participant Emergency and Medical Report.
Per OCFS & DOH, What is the document OCFS 4880 in regards to staff compliance?
Individual Training Tracker
A professional who plans intentional activities, supports social-emotional learning, communicates with families, maintains safety, documents practice, and reflects on outcomes; demonstrating mastery across professionalism, child development, guidance, families, and this leadership-focused domain covering scheduling, staffing, documentation, and program quality.
Operational program management