Event Setups
Is removing 45 everyday grey chairs a reasonable or unreasonable day-of setup change?
Unreasonable Day-Of Setup Change
When using a handheld microphone, what is the first thing you should do?
Check the battery levels
What shirt, pants, and shoes should you wear to all shirts?
UCGS polo, chino style pants, closed toed shoes, and nametag (AU sweatshirt if needed)
Where will you find a Social Tables diagram and Event Setup Request Form?
Trello
How many modesty panel tables can fit in the elevator at once?
4
What doors should be locked at the end of an event setup shift?
Catering closet, Room 1 chair closet, AV closet, green room, and all 3 sets of Constitution Hall exterior doors
What port does the HDMI chord get plugged in on the wall plate?
HDMI In
Where should you sit during an event support shift?
At the OA Table with the red chair
If you need to swap or drop a shift, what should you do?
Submit the request on SubItUp, email Marissa and OperationsLead@american.edu
Where are extra cocktail tables & modesty panel tables stored that are not in PT level?
Dungeon
Where is the airwall key stored?
UCGS Main Office in the lock box above the fridge
When a client needs to just have projection for a PowerPoint, which cable is needed?
HDMI
When are personal devices allowed to be used during an event support shift?
To look at Trello and resources
How are timesheets submitted and when are they due?
Submitted via Workday each week by Saturday at 11:59 pm
Where should dirty grey everyday chairs be storaged?
Catering Closet
How do you open/close the glass doors correctly?
Slide them down the track open
On the system's routing, what wall plate is associated to "Lectern 1" and where is this wall plate located?
Room 1's wall plate. Room 1 is closest to the chair closet.
What should you do during an event support shift to maintain the space?
Check the trash cans, bathrooms, and sternos
How do you lock Constitution Hall event space?
Double tap the card reader outside of the main entrance door
How many everyday grey chairs fit on each rack?
30
When setting up the stage, what setup steps should be taken and what 2 things should be added at the end?
Kick out the legs, use the yellow clip for 2 stage pieces, lock on the stairs, and put on the stage skirting
What 3 cables make up the AV cable bundles?
HDMI, USB, and XLR cables
What are 3 campus partners that OAs will work with during events?
Chartwells catering, Aramark housekeeping, and Facilities Management
How can you tell who the UCGS point of contact is for the event?
Event setup request form on Trello
How many rounds fit on each rack and how should they be put on the rack?
They should be stacked top to top and bottom to bottom