Requisitions
What object code must be used to order food?
What is 435
What does encumbered mean?
Funds are being held or set aside, but not spent until materials or services have been rendered.
Within Oracle, What TOOL would be used to find Funds Inquiry reports?
What is Report and Analytics
How many days must a vendor wait before being paid?
What is net30
Where can you find purchase limitations for vendors?
What is Purchase Agreement
Before starting any requisitions, what document needs to checked to ensure it aligns with the vision of your Judy Center?
What is the budget narrative
Name one of three companies that take a long time to send invoices?
Hint: Often send invoice in batches
What is Lakeshore or Office Depot or Burrell
What parameter should not be used when trying to pull a Funds Inquiry Report?
What is project code
What email should first be used when asking vendor payment questions?
Vendorsupport
How many months behind are salaries generally?
What is 2 months
What three items must be attached in any catering requisition?
What does "Amount Expensed" mean within the encumbrance report?
What has already been paid to vendors
What object code must be used to order Audio Visual equipment such as the Translate Live?
What is 402
Who is the current manager of accounts payable?
Who is Rita Williams
What is the difference between object code 0401 and 0425?
01 is for office use and 25 is for instructional supplies for children
When using the non-catalog requisition categories, which category would you use for object code 399?
What is Services
When you have negative remaining balance on your encumbrance sheet, what does that typically mean?
The vendor has over invoiced or the vendor has invoiced twice for the same service/materials
What is 0990
Provide one reason accounts payable will not pay a vendor even though they have the invoice?
1. Amounts do not match
2. The order was not received
3. The invoice format is incorrect (ie. No PO number)
How do you calculate your OTPS Spent? (The way we have been doing it)?
Total of encumbered and actual expense/ total budget for OTPS multiplied by 100
When making a confirming purchase order, what statement must be written in the description and/or justification of the order?
What is DO NOT FILL-CONFIRMING PURCHASE ORDER
What four items must be lined up in your bar chart for a PO to be cleared from your encumbrance list?
What is Ordered, Received, Delivered and Invoiced
What 4 monetary values can be seen on the fund inquiry report?
What Sum of Total budget, Sum of Encumbrance, Sum of Actual Expense, and Sum of Available funds
Who is in charge of vendors between the letters M-R?
Who is Duane Jones
What is Leonard Turnier's favorite sport?
What is soccer