General
What does our office name, OSARP, stand for?
Office of Student Accountability and Restorative Practices
In what timeframe should you write/submit incident reports?
Take notes as the incident is happening, try to submit the report within 24 hours of the incident occurring (or being notified about the incident)
What standard of proof do we use at AU when making a decision in a Disciplinary Conference?
Preponderance of the Evidence, "more likely than not" or 50.1%
True or False: A restorative conference is voluntary and participants may withdraw at any time.
TRUE
What are some examples of violations that may fall under RHR II. Related to Fire Codes?
Not exiting during a fire alarm, covering up a smoke detector, blocking an emergency exit, etc.
What are some examples of violations that may fall under RHR I. Related to Residence Hall Safety and Security?
Not using your AUID to scan into a Residence Hall properly, not abiding by visitor guidelines, etc.
In what timeframe are all Disciplinary Conferences typically resolved?
Within 14 business days of notice
What are some of the implications for a student placed on Disciplinary Probation?
1. Cannot hold elected/appointed leadership positions
2. Cannot participate in Greek Life membership recruitment
3. Cannot study abroad
What are the main differences between a restorative conversation, a restorative circle, and a restorative conference?
Conversation = typically happens prior to a Warning letter being issued, Circle = typically requested by a party outside of OSARP, would not be referred to a formal disciplinary process, Conference = OSARP determines eligibility, would be referred to a formal disciplinary process
What are some examples of violations that may fall under RHR IV. Related to Community Disruption?
High noise levels, yelling in the hallway, preventing use of a community space, etc.
What are some examples of violations that may fall under RHR III. Related to Property?
What were the top charges for the '23-'24 academic year?
Alcohol, Drugs, Noncompliance, Community Disruption, and Disorderly Conduct
What happens when a violation is found during a Health & Safety inspection?
The student is sent a Warning Letter (unless aggravating factors are present) and are then charged with noncompliance if they repeat the violation.
Why might harmed and responding parties choose to participate in a restorative conference?
Harmed: Wants something good to come of this, wants a say in what happens next, wants the chance to explain their perspective
Responding: Wants the chance to explain their perspective, wants to take responsibility and make things right, the chance to avoid a disciplinary record
What compilation of individuals must sit on an appellate panel (3 total)?
1 student, 2 faculty/staff members (there is also a staff member from OSARP present to facilitate)
How do students review additional materials associated with their case?
Files are shared directly with students through their Guardian portal within the associated case. (can include AUPD reports, pictures, etc.)
What are some of the rules of incident report writing?
1. Written in 3rd person
2. All student names should be redacted (Student A = Katie Porras)
3. All information is specific, clear, and complete
How is a student first notified of a disciplinary proceeding?
They receive an email from OSARP where they must login using their student username/password to view a notification letter (this includes the charges, how to schedule a meeting, and a copy of the incident report)
What are some examples of restorative questions?
What happened? What were you thinking at the time? What have your thoughts been since? Who has been affected by what you did? What do you need to do to make it right?
What is the best way to get in contact with someone from OSARP?
Email conduct@american.edu
If an appeal is heard by the appellate panel, who is the case forwarded to for review?
VPSA, Raymond Ou
If you are unsure if an incident should be reported or not, what should you do?
When must an appeal be submitted, and what criteria must the appeal meet to be reviewed?
Appeals must be submitted within 7 calendar days of receiving the outcome of the case.
At lease one of these grounds/conditions must be met:
1. New information that significantly alters the finding of fact
2. Evidence of improper procedure
3. Excessive sanctions
What are the 4 conditions that must be met for a complaint to be resolved via informal resolution?
1. The responding party willingly accepts responsibility and shows remorse for the alleged violation.
2. The harmed party is identified.
3. Both the responding and harmed parties are actively involved in the informal resolution recommendation.
4. Both the responding and harmed parties agree, sign, and uphold the reparative agreement.
Who is OSARP's closest campus partner?
Housing & Residence Life, Dean of Students