P Card
What type of purchases is the P Card primarily intended for?
Consumable supplies and approved business/travel expenses
MHEC is focused on what type of contracts
Higher Ed
True or false once your requisition is input to the system you can make your purchase.
False - your requisition needs to be approved in order to create a PO and then make the purchase.
Office supplies purchased using a P-Card and shipped directly to campus
Good to go
By what date must cardholders reconcile their transactions each month?
By the 4th of the following month
Who are the only two people who can sign contracts on behalf of the college?
Jan Forsstrum or President Heinman
What type of purchase order should you make if you know you will need to continually buy supplies
A blanket PO
Using a P Card to purchase a gift card for a student incentive
Red Flag
Name one example of a restricted commodity that cannot be purchased with a P Card.
Gift cards, alcohol, furniture, consulting services, personal items (any one of these)
At what dollar threshold is it required to compare two or more contracted sources or complete a formal RFP?
$50,000 or over
Before creating a PO where do you go into to create a requistion
Self Service
Cardholder uploads receipt and documentation and reconciles charges by the 15th of the following month
Red Flag - needs to be done by the 4th
Where must items purchased with a P Card be shipped?
To the Danvers campus (not a personal/home address)
True or false you need to put your contract number on your Purchase Order
True
Purchase Order requirements are based on total spend per vendor over what time period?
The entire fiscal year
Employee purchases food for a meeting using a P-Card without prior VP approval
Red Flag