P2P Jeopardy

Vendor Onboarding

100

What two documents are needed to submit payment?

(AP Step)

What are the W9 and payment information?

200

Where are onboarding documents stored?

Where is Netsuite and Ramp 

300

What documents do you need to onboard a supplier? 

(Supply Chain Step)

What are NDA, Vast supplier intake form, W9?

400

What is the difference between [e-mail] and [e-mail]?

[e-mail] - AP inbox

[e-mail] - Direct email to all AP teammates 

500

What type if Supplier requires a W8-BEN?

What is the difference between W8-BENE and W8-BEN?

What are international Suppliers.

W8-BEN are for Individuals

W8-BENE are for Entities

600

What system do we use for Restricted Party Screening?

(RPS)

What is Descartes? 

Payments

100

Urgent payments should be sent to which email?

What are [e-mail] and [e-mail]

200

What are standard payment terms at Vast?

Net 60, per our T's and C's 

300

When are credit cards used for invoices? 

What are one off  purchases, and new vendors that don't accept terms. Ideally, we should negotiate terms. 

400

What is the payment schedule for Accounts Payable?

Every Monday the AP Sheet is sent to Max for approval, Max Approves by wednesday and payments are approved by Patty, then released by Catherine

500

What are our payment types?

ACH, Wires, Credit Cards and Checks

600

Name the off times for Same day ACH and Wires

What is 12pm PST for same day ACH and 2pm PST for wires. 

Tax

100

Who and when should we initiate the tax exemption on the PO?

Who is the Buyer and when is at the start of the PO creation.

200

Are labor charges taxable? 

No they are not, unless fabrication is involved

300

What are the requirements for a partial tax exemption?

What are CA Partial Tax:Equipment valued at $5k> and life span over 1 year, in California

 

400

What are Vast's current exemption tax certificates?

What are CA Space Flight Property Exemption (Full)

and CAEATFA Exemption and CA Partial Tax Exemption (Partial) 

500

What are the requirements for CA Space Flight Property Exemption (Full Tax exemption)?

What are:

T1- flight unit

For Haven 1, Haven 2 and Vast Sat

600

If the vendor did not charge us sales tax what steps can you take to fulfill tax responsibilities? 

First, ask the vendor to charge us sales tax.

Then we need to report use tax and contact Lan Chen. 

Purchase Orders

100

Name the three essential elements of a three way match?

What are purchase order, invoice and receipt?

200

What invoice approval amount is due for a three way match?

What is $100k?

KYB

100

What is Patty's favorite band?

What is No Doubt 

200

What grad school did Lauren attend?

USC

300

What was Becca's first concert?

Who is Kanye West and Rihanna?

500

What was Becca's childhood nickname? 

What is "Wreck-a-Becca"?