$Cha-ching$
When submitting an invoice to AP, these need to be included to ensure accurate entry
What is: PO Number, Job Number, Cost Code.
Receipts can be submitted this way
a) via email
b) via CR Snap App
c) via text link
d) all of the above
What is d) all of the above?
Required for entering a new code "on the fly"
What is estimating approval?
Surtax applies to the first _ of invoices
What is $5,000.
Responsible for setting up projects in Spectrum/CMiC and getting project budgets entered
Who is the Project Coordinator?
Routing notes should have a _____ and be ______ to inform AP and your PC of important details for tracking purposes
What is Date and Detailed
For proper coding, each receipt submission should include these items
What is the job number and cost code and cost type?
This needs to match the PO/Subcontract when writing a Change order.
What is the Full 8-digit Cost Code with Correct Cost Type?
Point of Contact in the greatest state of all time to get more SSTOP hard hat decals.
Who is Safety Training?
Invoices must be approved to AP before end of this day to pay the same week
What is Monday?
Bonus 200 points: What is the time expectation for an invoice to move through your box?
Click here to access a more detailed view of an invoice
What is the "Edit Invoice" button?
Bonus:(100)
How can you review if an invoice has one or more images attached? i.e: Notes, Emails, Approvals, spreadsheet etc.
The program where we submit all our credit card receipts to
What is Emburse?
Included on every contract to ensure correct entry to Spectrum
What is the correct cost code, type and vendor code?
These are required for vendors that do not collect sales tax
What is a tax PO?
Project Coordinators should be CC'd in the following situations
What is ALWAYS?
If you're questioning if you should include us - just do it!
This assigned correctly can ensure an invoice does not need to be re-entered or delays payment
What is Correct PO number (no blank Pos#)!
This amount $_____ is the daily spending limit for a Garney issued Fuel credit card.
What is $600?
Bonus:
How many transactions can be made per day?
These items are required with POs before considered fully executed
What is correct insurance and approved signer depending on amount?
Bonus:
Additional item required for a subcontract.
True or False
Tax can be applied per line item on all invoices.
True
According to the greatest state of all time - tax can be applied per line item on all invoices.
This number makes up the total amount of plant project coordinators who support the greatest state on earth.
What is Five?
Search in this spectrum module to find payment status of an invoice
What is the payment history/open items section of the subcontract module.
Bonus: How to find an invoice when unsure of the subcontract/PO number?
When submitting receipts via email, this is the field changed when submitting for yourself versus on behalf of others
What is the Subject Line?
Can be used to make a purchase that does not require insurance/retention/warranty, is not on the critical path, is not a rental, does not exceed $10k but allows for committed cost tracking
What is an internal PO?
Who can approve COI (insurance) changes? ex. limits
Eric Wagner
These two share a braincell
Who are Haley and Amanda (Your Favorite PCs)