Concepts
Use of motivational theories.
Name and Define 2 Theories.
Which process group and knowledge area are they applicable.
Classify theory as I/TT/OAnswer as a team.
List of Theories:
- Maslow Hierarchy of Needs,
- McClelland's Achievement Theory,
- Herzberg 2 Factor Theory,
- Theory X & Y,
- Motivation Hygiene,
- ERG Theory,
- Vrooms Expectancy Theory
Monitoring and Controlling
- Which processes apply to the Integration Management knowledge area.
4.5 Monitor and Control Project Work
4.6 Perform Integrated Change Control
Inputs to Manage Stakeholder Engagement
What Process Group is this activity in?
Executing Process Group
Project plan
Communication plan
Risk management plan
Change, Issue logs
EEF
OPAs
What is crashing and fast tracking?
TT of Planning Process group / Schedule Management whereby you can use 2 methods to shorten the critical path and project duration.
Crashing - Reduce activity time by adding resources
Fast Tracking - Transfer activities done in parallel order
RISKY Behavior:
Risks may be ongoing and identified over the life cycle of a project. Identify risks is what type of process?
What are the different risk responses?
Qualitative
Effort Driven
Discrete
Iterative (Ans)
Risk responses: Avoidance, Transfer, Mitigate, etc.
OPAs
What are they, what does it mean?
How do they support overall project management framework.Organizational Process Assets
- Templates, change control procedures, historical lessons learned that help guide the project.
Planning Process Group
What processes apply to Communication Management
10.1 Plan Communication Management
Outputs of the 6.5 Develop Schedule Process
What are the commonly used to display the schedule.
Project Schedule - defines start/finish dates, inserts milestones, resource requirements etc.
Modeling methods:
- Bar Chart, Milestone Chart, Project Schedule network diagram
Difference between resource smoothing and resource leveling
Capacity management of resources.
Smoothing - balancing of activities across set resources
Leveling - adjusting schedule activities to not exceed resource limits i.e. work within critical planned float
IT's a CHART THING
Which process uses control charts, cause and effect diagrams, histograms, scatter diagrams?
Control Quality (Ans)
Manage Quality
Plan Quality
Report Performance
Project Scope
Discuss what is achieved in which knowledge area/process group?
What are key ITTOs?
What are the components of scope baseline?
Scope - the defined set of work deliverables that drive product work.
Scope Management includes the development of the Plan Scope Management, Collection of Requirements, Definition of Scope, and Creation of WBS.
PMs will manage to the scope baseline (time, schedule, cost)
Initiating Process Group
What are all the applicable processes associated with this group?
4.1 Develop Project Charter
13.1 Identify Stakeholders
All the baby plans that support the Develop Project Plan.
Scope management plan
Requirements management plan
Schedule management plan
Cost management plan
Quality management plan
Resource management planCommunications management plan
Risk Management plan
Procurement Management plan
Stakeholder
Change management plan
Configuration management
Scope and Schedule baseline
Cost baseline
Performance measurement baseline
Project life cycle description
Development approach.
BONUS ROUND:
Calculate Critical Path
Calculate float = Calculate each activity.
Float = Late Start - Early Start or Late Finish - Early Finish
CP - Longest path whereby float is equal to zero
Johnny Hancock Required
What is the main objective of Validate Scope Process?
Acceptance of Work
Use of "Basis of Estimates"
In which phase is this information helpful?
What are the inputs to the Basis of Estimates?
In Schedule Management within the Planning Process group, there are 5 process activities:
- Plan Schedule Management
- Define Activities
- Sequence Activities
- Estimate Activity Durations
- Develop Schedule.
Basis of Estimates - is an Output that includes Project description, method, assumptions, risks, estimate range and confidence level.
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BONUS ROUND:
Share example of Risk Management within the Execution Process Group. Include ITTOs within description.
Key processes:
Implement risk responses.
Example of risk responses ITTO:
I - risk management plan, project documents, risk register.
TT - Expert Judgment, Interpersonal skills, PMIS
O- CRs,Inputs to Develop Project Charter
Business documents: Business Case
Agreements
Enterprise environmental factors
Organizational Process assets
3 Point Estimating.
This is an ITTO of what?
How is this best used.
used in Planning Process Group and Cost Management Knowledge Area
TT - uses a math equation to incorporate risk and uncertainty into the estimate.
Includes: Most likely, Optimistic - Best Case
Pessimistic - Worst Case
Difference between an Inspection vs. Audit
What Process Group would this activity occur?
Control Procurement Process in Monitoring and Controlling Process.
Inspection - structured review of the work being performed, while an audit is structured review of the procurement process
Use of a Project Schedule Network Diagram
This is an output of which process group and knowledge area.
This diagram aka Project Plan (visually similar to MS Project (Ghantt Chart). It shows relationships between FS, SF, FF, SS and the critical path activities. Often the work is displayed as a WBS format.
Done in Schedule Management, in Planning Phase.
Executing Process
What activities and TTs are used within "Conduct Procurements"
CP - uses procurement docs created in the Plan Procurements to solicit and evaluate seller responses and establishing contracts.
TT - Expert judgement, Bidder Conferences, Data Analysis Negotiation
I - Procurement documentation e.g. RFI, RFP
O- SOW - Select sellers, agreements.
TTs for Developing a project charter
- Expert judgement
- Data Gathering (Brainstorming, Focus Groups, Interviews)
- Meeting Engagement
TTs for 7.2 Estimate Costs
Alternative analysis - impact of different options
Reserve analysis - calculates amount of reserves to account for cost uncertainty aka contingency funds
Cost of quality - plans for costs of conformance and non-conformance
Discuss TTs for Group Decision Making Techniques
*Other Decision Making Methods
Unanimity - everyone agrees to single action
Delphi technique - selective expert group analyzes responses and provides feedback
Majority - consensus on more than 50% of team
Plurality - Usually when 2 or more options exist, but largest group votes for 1 options
Dictatorship - 1 individual decides for all
*Multi-Criteria Decision Analysis
Voting