FERPA, Major Declaration & Withdrawals
True or False,
For major declaration, a student may be in progress of RC 1000.
False.
The student may be in enrolled in UCO 1200, but the RC 1000 must be completed.
Bonus info: In order to declare, 30 earned hours, RC 1000 complete, UCO 1200 completed or in progress and a minimum 2.0 cumulative GPA.
For a Medical Course Load Reduction, who do you refer the student to
Student Health Services.
Bonus info: If the student has a case manager with the Dean of Students, they will assist them through the process.
A new student (first year or transfer) who receives a 0.0 GPA in their first semester will be placed on Academic Probation.
Yes or No
No. The student is suspended and must summer classes or Academic Renewal.
Bonus info: Students will lose both probation semesters.
True or False
A hold on a student account will stop a student from registering.
True.
If a student has a hold, refer them to the originating office.
Bonus info: The top three holds are parking tickets, library fines and student conduct.
How many Grade Forgiveness/Repeats does each student receive in their academic career?
4
If a student meets the requirements for major declaration, however the major requires admissions. Where is a good place to check to see if a student can declare before admissions?
The Advising Notebook
Two part question:
What are the maximum hours that a student may enroll in a semester?
May a student request an overload?
18 hours.
Yes the student may request an overload.
Bonus info: The form is on AppalNet under the Student tab.
Two part question:
Failure to earn a minimum cumulative grade point average of 2 .0 will automatically place the student on what type of academic standing.
If the student fails to reach at cumulative GPA for a second time, what is the second type of academic standing called?
First term of Academic Probation (AP)
Second term is Continued Probation (CP)
What is Student Classification based on?
Earned hours
You are working with an Early College student from a North Carolina community college that has received an AS or AA degree. What is their Student Type?
First Year
Bonus info:
UCO 1200 is not required as long as the degree has been received with grades of C or higher.
True or False: A student may declare their major even if the General Education themes (ILE & SI) are not selected.
False.
If a student is enrolled in five classes, and they drop four classes by the 9th week. How many career drops do they have remaining?
0
If a student is in University College and is suspended after two semesters, is there an option for a third semester of probation?
Yes.
This is through our own appeals committee.
Bonus info: The student must reach out and they must "meet the numbers" in order for there information to be pushed through to the committee.
Three part question:
How many earned hours is required for sophomore, junior & senior standing?
30 earned hours for Sophomore standing
60 hours for Junior standing
90 hours for Senior standing
A student failed SOC 1000 and wants to repeat the course at a community college. That's not a problem because GPA transfers from one school to another.
False. The course must be repeated at App State in order to replace the grade.
Bonus info: The first four unique courses that students retake will be automatically processed using grade forgiveness. The initial grade remains on the transcript but is no longer part of the GPA calculation. The Registrar's Office takes the first four repeated courses for the Grade Forgiveness.
True or False
Supporting documentation is required for late or retroactive withdrawals.
True.
Bonus info: After the 9th week of class is when a Late /Retroactive Withdrawal will come into play.
Normal Withdraw is available until the 9th week of the semester.
If a student fails to achieve the 67% of the courses attempted, what type of warning will the student receive?
Satisfactory Academic Progress (SAP)
Bonus info: This is a warning that the student may soon be in academic difficulty or may not be on track to graduate in four years.
Two part question:
How are students notified that are suspended on this policy?
Who handles the 0.0 Appeals Process?
Students are notified by email.
The Registrar's Office chairs the committee which is comprised people campus wide.
FYI - Lynne is on this committee.
What screen in Banner 9 show a student's hold?
SOAHOLD
Bonus infor:
Check the end date to see if the hold has been released.
True or False
If a student receives a C- in a class that requires a C or higher, the student must still use a grade forgiveness for the class.
False
Students may elect to exclude one of these first four courses from grade forgiveness if they submit a request by the drop/add deadline in the term in which they are taking that course.
Bonus info: The form is on the Registrar's Office site under forms: The Grade Forgiveness Exception Form
If a parent doesn't have access to the student's personal information, how can you help them?
Discuss general academic policy information.
Bonus info: Each time a parent calls, check SZAUSER, request the PIN and document in DegreeWorks.
How do students give parent or guest access? Access can be given on AppalNet through Parent Access along with a PIN.
Two part question:
If a student is enrolled in 14 hours and they drop a 3 hour class, will the student be full time?
Plus, what is affected?
Part time.
Financial Aid if applicable & possibly housing.
Bonus info: A student may take summer courses to catch up.
During the summer sessions, when does the Registrar's Office run academic standing?
At the end of Summer 2.
Bonus info: Refer to the End of Term timeline website updated by the Register's Office at the end of each term.
What does classification affect for a student?
Classification affects your declaration of major, your assigned registration time, your housing and parking assignments, and financial aid.
A student will graduate from high school in May this year. They will have 45 earned hours from their community college. What is their Student Type?
First Year