KSU Policies
Extension agents earn ____ hours vacation leave and ____ sick leave each pay period.
What is 8 hours vacation and 3.7 hours sick leave per pay period?
(A total of 22 days vacation is earned each year. Vacation does not accrue during the month of June or when there are three pay periods in one month.)
Program development committees assist agents with needs assessment, program planning and impact evaluation. Regular contact with the committee helps to keep them engaged and contributes to extension program success. PDCs are required to meet face to face this many times each year.
What is one time per year?
However, regular contact through individual meetings, phone calls and email is encouraged throughout the year.
https://www.ksre.k-state.edu/about/employee-resources/operations/policies/admin/section-b.html#B2
Through this online portal, employees can check their leave balances, view paychecks, adjust withholding, and change marital status or other personal information.
What is HRIS Self-Service?
(Look under the SIGN IN tab on the KSU or KSRE home pages)
Because Kansas State University and K-State Extension receive money from this federal agency, we must comply with all federal civil rights laws.
What is the National Institute for Food and Agriculture, a subdivision of the United States Department of Agriculture?
www.ksre.k-state.edu/employee_resources/civil_rights/docs/Civil%20Rights%20Statement%202018.pdf
Youth between these ages are eligible for 4-H membership.
What is 7 to 18 years-old?
(5 & 6 year-olds can join as Cloverbuds and participate at an introductory level)
Extension professionals are required to report leave in _____ hour increments.
What is 4 hour increments?
(Absences of less than 4 hours are considered professional scheduling)
Local units may issue an agent a credit card to be used for business related expenses. When traveling, the agent can charge meeting registrations, airfare, and hotel rooms but not this expense.
What are meals and alcohol?
(Alcohol may never be charged to the business credit card)
https://www.ksre.k-state.edu/about/employee-resources/operations/policies/finances/section-a.html#A2
This weekly e-newsletter is published each Tuesday, and is a great way to stay up-to-date on K-State Extension news, events and policies.
What is the Tuesday Letter?
(It will arrive by email, but can also be found at www.ksre.ksu.edu/tuesday)
One way that Extension agents show the reach of KSRE programs is to report the demographics of program participants through these reports. These reports are also used to track how well we are reach out to diverse audiences.
What are Quarterly Effort Reports?
Quarterly Effort Reports are logged into PEARS
The 4-H name and emblem are held in trust by this entity, and the privilege of their use are entrusted to groups who agree to follow 4-H guidelines.
Who is the secretary of the United States Department of Agriculture?
The password for your KSU eID is supposed to be changed ____
What is only if you feel there has been a security breach with your password?
Otherwise KSU eID passwords do not need to be changed regularly due to the use of the DUO two-factor authentication.
When a local unit agent applies for grant funds that will be managed by the local office, the board chair and regional director should sign off on this form.
What is the extramural funds form (Form KSU 1-13)?
(Found under Forms on the Employee Resources web page)
https://www.ksre.k-state.edu/about/employee-resources/operations/forms.html
To be reimbursed for travel expenses, an agent must submit this form to their local unit director.
What is the KSU8-17 Travel Payment Voucher?
(It can be found under forms on the Employee Resources web page)
https://www.ksre.k-state.edu/about/employee-resources/operations/forms.html
These posters, provided by USDA-NIFA, inform the public of our non-discrimination policies and complaint procedures, and must be hung in local extension offices.
What are And Justice for All Posters?
This entity is responsible for all non-appropriated funds generated for a local 4-H club.
What is the local unit extension board?
(A financial review for each club or group must be submitted to the extension board annually)
The annual open enrollment period for health insurance benefits occurs during this month.
What is October?
(This is the only time of the year changes can be made to health benefits unless a qualifying event occurs.)
Extension agents will play many roles in organizing educational programs, events and activities, but this is one thing an agent should never do.
What is have signature authority on any extension or 4-H affiliated bank accounts?
https://www.ksre.k-state.edu/about/employee-resources/operations/policies/finances/section-a.html#A4
Through consistent branding, we can help Kansans better understand that K-State Research and Extension is the local connection to Kansas State University in every county in Kansas. This is where you'll find many helpful templates and wordmarks. You can use this resource to help communicate the KSRE brand.
What is the KSRE Marketing course located in Canvas?
(Make sure you accept the invitation to join this course when you receive it via email. Contact Jennifer Wilson if you need access but haven't received an email.)
This non-discrimination statement must appear on all publications, meeting notices, websites and brochures.
What is "K-State Research and Extension is an equal opportunity provider and employer"?
Staff and volunteers should make all reasonable efforts to use this practice when supervising youth at any gathering, meeting or activity.
What is two-deep leadership?
(Agents and volunteers should never be alone with a child)
https://www.kansas4-h.org/resources/policy-guide/Kansas%204-H%20Policy%20Handbook%202023.pdf
The State of Kansas Ethics Commission advises that state employees cannot accept meals, gifts, entertainment or travel valued at more than this amount.
These individuals can provide information on local unit policies and answer questions about K-State Extension policies and procedures.
Who are the board chair, local unit director and regional director?
When you have questions about policies, procedures, Family Medical Leave Act (FMLA), and benefits this is the place to call.
What is Extension Operations?
(785-532-5790)
K-State Extension provides all staff with access to this resource to provide meaningful access to persons with limited English proficiency.
What is Language Line?
Volunteers who work with Extension youth programs must be registered through Kansas 4-H. This registration process involves an application and screening process, background check and requires that volunteers adhere to this set of rules.
What is the 4-H Volunteer Code of Ethics?
https://www.kansas4-h.org/resources/policy-guide/Kansas%204-H%20Volunteer%20Code%20of%20Conduct.pdf