Policy Council Responsibilities
4th Wednesday of every month from 10:30-12
When is Policy Council?
How Policy Council runs. Call to order, members make a motion, another member seconds the motion, all in favor, any object, any abstain, motion passes (or is declined)
What is Roberts Rules?
How Policy Council Members find out what is happening at different centers across Community Concepts
What are Center Updates?
Chairperson, Vice Chairperson, Secretary, and a liaison to the Board of Directors
What are the Elected Officers?
1 year
How long is my Policy Council term?
A Term is one year. Members must be voted in each new year by local parent committee
How Policy Council members get updates around the budget
What is the Finance Report?
Enrolled Early Head Start/Head Start Parents, Past Early Head Start/Head Start Parents, and Community members
Who can join Policy Council?
5 years
How many years can someone sit as a member on Policy Council?
Information about Early Head Start and Head Start enrollment such as how many are enrolled in the program, how many enrolled has IFSP or IEP, and how many USDA meals have been served.
What is Policy Council Enrollment Reports?
Attending monthly PC meetings, be prepared for meetings-review consent agenda, participate in interviews/hiring, approve goals and objectives, review and approve program wide school readiness goals, make recommendation and approve program options, participate in periodic reviews of selection, enrollment, and recruitment criteria, inform the Policy Council group of center happenings and inform your center of Policy Council information, review and approve policies, review and approve grant applications are all examples
What are examples of a Policy Council Member Responsibilities?
Policy Council must adhere to our own set. Articles in this include Policy Council purpose, membership, officer election processes and responsibilities, committees, meeting protocols, and policy council functions. These should be reviewed and updated as needed.
What are Policy Council By-Laws?
A packet of information that is sent out ahead of the meeting. Members have an opportunity to review the packet and come to the meeting prepared with any questions. Include is, minutes from previous meeting, Board of Director minutes, program calendar, approved personal actions, finance/credit card reports, and information memorandums from the office of Head Start. This packet is approved in one action rather than going through item by item.
What is the Consent Agenda?
These are examples:
Share the work and mission of our programs by participating in community events, initiate suggestions and ideas for program improvements, continue to build your advocacy skills as a parent and a community member, recruit volunteers, assist with identifying community resources, establish recruitment, selection and enrollment priorities, active participation on committees, attend regional and National conferences
What are some examples of Opportunities for Policy Council members?
Need to have 5 voting members who must be present at meeting in order to conduct business
What is a Quorum?
Policy Council Members are integral in hiring new staff. A Policy Council member is always asked to sit in on interviews for open positions and give feedback and recommendations on the hiring process. In addition, the entire Policy Council will be contacted by a member of the Children’s Services Admin team to approve a recommended new hire. Policy Council will also be included when a staff person is recommended for termination.
Personnel Actions