Policy Definitions & Overview
Where you find all University policies.
What is the policy library?
The field in Workday where you enter the business justification.
What is the memo field?
This is required for any flight class other than economy before a ticket is purchased?
What is preapproval?
A good guideline for determining appropriate cost of a business meal.
What is per diem?
The spend category for allowable food and beverages for departments.
What is Social Activities and Entertainment (SC00064)?
A necessary, reasonable, and appropriate expense for the primary benefit of the University.
What is "Allowable Expense"?
This establishes that a particular good, service, or activity is necessary to fulfill the mission of the University and primarily benefits the University, not the individual.
What is Business Purpose?
The way to be reimbursed for using your personal vehicle for University business.
What is mileage?
For this number or more individuals attending a meal, you do not need to include the names of the individuals in attendance.
What is 10?
The 3 cost center managers in A&S.
Who are Cindy, Sarah, and Robert?
This means an expense is suitable and reasonable from the perspective of an objective third party and fulfills a valid business purpose.
What is "Appropriate"?
The acronym used to remember the components of a valid business purpose.
What is BRAN?
Allowable fare class for train travel.
What is Business Class?
This is required for the purchase of gift cards.
What is preapproval from the Controller?
The number of days after the completion of an event or travel that receipts must be submitted for reimbursement.
What is 60 days?
An expense that is ordinary – not lavish or excessive – and reflects a prudent decision to incur the expense on behalf of the University in furtherance of its business.
What is "Reasonable Expense"?
Should include date, merchant name, list of items purchased, form of payment, and amount.
What is a receipt?
When car service is an allowable expense.
What is if it is the most economical?
In general, allowable non-cash gifts to students or employees should not exceed this amount.
What is $75?
A token of appreciation paid to an individual for services performed for which payment is not required.
One of the primary sources of University revenue.
What is tuition, housing, food, current use donations, or endowment support?
A business purpose must answer these five questions
What are Who, What, When, Where, and Why?
When car rental insurance is allowable.
What is renting a car outside of the US and Canada?
One example of an event celebration that is not an allowable use of University funds.
What is birthday, wedding, shower, etc.?
The only person who can approve and sign contracts in A&S.
Who is the Dean/Jenny Cavenaugh?