Definitions
Social security number, first/last name, address are examples of information about an individual that can distinguish or trace a person id.
Personally Identifiable Information (PII)
Contact this person when you are not sure the type of information you are sending should be marked
Privacy Officer in the General Counsel office
You do this to avoid spelling, grammar or wrong dates
proofread
This form of communication automatically has a disclaimer statement
Outgoing emails
The marking for USAC documents intended for internal use, including documents containing the information of USF program participants and contributors
Confidential/For Internal USAC Use Only
Any information related to internal USAC management matters, including but not limited to USAC program integrity procedures
Sensitive Information
The place where you can find document marking templates
USAC Logos & Templates
Verify autofill or confirm the email address with the recipient to avoid this
Sending it to the wrong person
This marking is used when information is publicly available
Available for Public Use
The marking for documents containing confidential, PII and sensitive information and the information of USF program participants and contributors which are communicated externally
Privileged and Contains Confidential Information
All information at USAC which has not been specifically approved or authorized for public release
Confidential Information
The person who must approve sending reports listed on the Exception Reports
VP or appointed manager
You should use this tool when files larger than 25MB are sent
Box or Kiteworks
The people you notify when you sent an email or other communication to a wrong person
your manager, the USAC Privacy Officer (privacy@usac.org) and the USAC Information Security Officer (incident@usac.org).
These documents do not require a marking
Old documents
The form you must complete and receive approval from the VP to send all communications without manager review.
Statement of Written Authority Form
These tools you use to securely transfer documents
Kiteworks or Box
You can find the privacy policy at these locations
SharePoint or Intranet
The person who reviews all communications containing confidential, proprietary, commercial, PII or other sensitive information EXCEPT for those identified in the Exception Report List
your immediate manager
This marking is for Non-public reports to the FCC, draft documents sent to the FCC, law enforcement referrals, etc.
Confidential/For Internal USAC/FCC Use
Reports require the VP or appoint a manager level employee to be responsible for preparing and sending the identified report.
Exceptions Reports
The privacy policy affects these people
USAC staff and contractors
This type of envelope should be used when mailing a letter or package
opaque envelope placed inside a windowed envelope.
Name the six types of Exception Reports in Schools & Libraries
COMAD Request for Documentation (2015 and Prior FRN)
COMAD Decision Letter (2015 and Prior FRN)
Appeal Decision Letter (2015 and Prior FRN)
NOWA letter (red light letter)
Audit follow-up or compliance letter (outreach)
Final Audit Policy and Procedure acceptance letter
External Audit Firm Communication
Marking for any deliverables to the USAC Board of Directors
Confidential – Not for Public Disclosure