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COMMUNICATION POLICIES
APPROVAL PROCESS
MEETINGS
ETIQUETTE
RANDOM!
100
You should CC Christine, Sandy, & Sherry if this person contacts you.
Who is Al Mijares (Superintendent)
100
After a flyer is designed and wording has been proofed by manager and support staff, it should be sent to this person before going to Christine for final approval.
Who is Julie Escala (not Eckstein)?
100
Managers MUST attend these monthly meetings, which typically take place the 2nd Monday of the month.
What are the IS Division Meetings?
100
This email setting should only be used when you are taking non-work/vacation or sick days. Not when attending conferences/meetings.
What is Out Of Office Autoreply?
100
Denim, cut-off shirts, shorts, sweatpants, bare midriff, tennis shoes/sneakers.
What is inappropriate professional dress?
200
Before beginning work on a project with a manager in another unit, make sure you inform and get approval from this person.
Who is Christine
200
If you would like to distribute certificates to participants with the superintendent’s signature, you should follow this process.
What is the signature routing process? (Form to Julie to Christine to Sandy to Sherry to Lynn April)
200
These meetings typically take place every Monday morning, from 8:30-9:30. You are highly encouraged to attend.
What are weekly OAC PLC Meetings?
200
Before using your office speakerphone for this, consider booking B-1111 or another meeting room so as to not disturb others.
What is a conference call or webinar?
200
These groups meet periodically on such topics as STEAM, Diversity & Social Justice, and Early Childhood Education, with the intent of increasing awareness and communication within the Instructional Services Division. There are standing members of each core group, but any manager who is interested is welcome to attend.
What are the meetings of the various OCDE Initiatives?
300
Support staff is required to provide in-person office phone coverage between these hours.
What is 7:30 a.m. - 5:00 p.m.
300
Conference participation requires the following before approval for attendance will be granted. (Out of state requests require additional rationale)
What is a travel request form?
300
These mandatory meetings take place every other month, usually from 1:30-3:30 on the first Monday of the month.
What are Sandy’s Curriculum & Instruction (P-16) Meetings? Note: These will be every month now.
300
These conversations are best saved for your cell phones away from working areas.
What are personal calls?
300
This listserv, run by Omar Shepard, requires an approval process which begins with Christine.
What is the principal listserv.
400
Managers are expected to acknowledge/respond to these in a timely manner, usually within 24 hours. Managers carry smart phones to enable this capability when off site.
What are emails?
400
For planned absences, you should fill out one of these.
What is certificated/classified absence request form. (managers also submit monthly attendance reports, which Julie generates)
400
These meetings usually take place three times a year, and have included OCDE site visits in recent years. Everyone is encouraged to attend.
What are General Staff Meetings?
400
Before meeting with more than two people in your cubby/at your desk, consider this so as to ensure a quiet workspace for your colleagues.
What is booking a meeting room?
400
Anyone who works on this should attend Sharepoint training? It should include upcoming workshops/events, resource links, and contact information.
What is the OCDE website?
500
When a last minute absence comes up, you should phone this person.
What who is Julie Escala?
500
For most events, managers should complete this (excel sheet) detailing the costs and projected income from the event.
What is an event planner?
500
This standing meeting for support staff takes place weekly on Fridays at 10:00.
What is ten at ten?
500
When you see an unfamiliar person (who may or may not look lost), you should do this?
What is ask if you can help them/direct them?
500
This is to recognize the good work that someone has performed, and is read at the monthly Division Meetings.
What is a SNAC?