Processing/Reach backs
True/False: Intakes is able to proceed with placement of referrals for pregnant minors if their referral information indicates they are "less/greater than 20 weeks" pregnant. Why?
What is false because we need the exact gestation
This area of the referral gets updated in the ICC once Reach Back responses are received from DHS/ICE to ensure that all stakeholders have visibility of new referral information.
What is Referral Notes
The phrase "spread the love" comes from this "Guiding Placement Principle" (ie. what does this phrase mean?)
What is keep balance across the network; avoid placing in specific areas and the same program.
This person is responsible for updating distribution emails in the program management tool
Who is the project officer
Timecards are submitted weekly on this day and time
What is every Friday at 6PM
This age group requires a reach back for traveling alone regardless of whether or not the referral indicates they're traveling alone.
Bonus: what additional questions you may ask for this age group and are we able to move forward with placement when awaiting this RB
What is 0-24 months, yes, we are able to move forward when awaiting this reach back if nothing else is mentioned in the referral
Bonus points: Baby care needs/Any special needs or health concerns. Yes, we are able to proceed with placement in accordance with the proceed with placement for medical concerns document
Intakes no longer has to include this information when making medication updates to Intakes Notes.
What is Medication strength/dosages
When receiving referrals from ICE, this question must be asked and documented before placement
How did the minor come into ICE custody?
Provide this number for after-hour program emergencies
BONUS: Follow-ups needed after providing number
What is FFS on-call number
What is follow-up call to Inform FFS and follow- up teams chat/email to fed on call
T/F
All domestic and international travel is to be reported via the GDIT SRP (Security Reporting Portal)
What is False
In parent separation cases, Intakes requires this information in order to move forward with placement.
Bonus points if you can tell us what information is further needed in order to send placement confirmation.
What is
Parent's name, A#, reason for separation
BONUS: What is parent's current location or where they will be transferred to and contact information
These referral updates require an updated placement confirmation email
What is POC, relationship, CAT 1 advanced, medical, DOB, etc
This document should always be referenced when placing minors who are pregnant or are victims of sexual assault
What is SOP - Access to reproductive care
Check Intakes Rotational schedule and ___ before sending out task email
What is Fed Assignments/Fed on call schedule
Project/Task to charge on timecard for time spent in performance Eval discussions
Bonus: Project/Task for LMS trainings
What is 284 080978 GDIT ADMIN PROJECT/1000-Overhead Admin
What is In-house Training
This type of referring agency works with minors arriving at a port of entry, and this type of referring agency works with minors that are entering without inspection, between ports of entry, land borders, and coastal waters (two answers!)
What is Customs and Border Protection/OFO (Office of Field Operations); Border Patrol
Intakes reviews these sources of information for Special Placements who have previously been in care when drafting the paragraph and checklist.
What is Prior SIRs/CLEs, prior paragraph and checklist if previously staffed as a SP
True/False: You should always seek local placement for minors that have been evaluated at the ER.
What is False
FFS on-call switches on this day and time
What is Tuesdays at 12PM
Process for same day or short notice leave
What is seek coverage or shift swap FIRST, reach out to Adwoa and direct supervisor (via text) if unable to secure coverage, send email notification
Identify which fields in these sections of the referral that require editing, and what edits need to be made
What is Last Name, Health Summary; Caps lock and hyphen removed from last name, caps lock removed from health summary and shortened to "Lice/Rhinitis"
For minors past the "placement" phase, when a medical document is received, it should be sent to one of these two places, and this follow-up question should be asked when new health information is noted:
What is:
These are the best placement options for TARP and Bi-National referrals.
What is Locally for TARP (SWK Montezuma for Harlingen 10-17, Sunny Glen - New Day for Harlingen for Harlingen tenders/mixed-age family groups); as close as possible to US POC for Bi-National
Day on call vs. after hours on call timeframe
What is 7AM Saturday- 9AM Monday (weekend on call)
Timeframe all employee timesheets are locked for processing
What is Friday 9PM ET to Saturday 6PM ET