Invoices
Requirement before any purchase is made.
What is Green Sheet Approval
Only 50% of mileage will be reimbursed.
What is, when an employee drives their own vehicle with permission from their supervisor.
$3,000.00
The Limit of individual purchases with the P-Card
$5,000.00-$50,000.00
What is the purchase amount to obtain 3 quotes.
https//:CountyNet Home
What is the internal county website to obtain policies, procedures, and general information.
apfinance@yavapaiaz.gov
Authorized expenses for hotel stays, per diems, and incidentals are reconciled on the document.
What is the Travel Reimbursement Form
Buying alcohol on the P-card
What are unallowable expenses.
The location where you can find the Finance Checklist for a Requisition.
What is the F-Drive under Purchase Orders named Finance Checklist_Sample
$0.01 - $25.00
What is the amount of employee reimbursement that is paid out of petty cash.
June 30th, 2024
What is the date that all orders must be received by in order to be paid in the current FY year.
Special Upgrades for Airfare, hotel, etc.
What are unallowable expenses.
Approves Smart Data Entries
Who is the Finance Supervisor or Administrator.
Procurement action where only one viable source exists usually due to patent rights, proprietary process, original equipment manufacturer, etc.
What is sole source.
10th of the month
What is the date that all grants must be billed by.
Sometimes seeing two purchases that total over $5,000.00 from the same vendor indicates this.
What is splitting invoices to avoid obtaining a Purchase Order?
County will pay more for lodging expenses then daily expense rate.
What is, when the conference is being held at that hotel.
20th of the month
What is the date that P-Card statements close.
$50,000.01 and up
What is the threshold that requires sealed competitive bids.
Computerized request from an internal user to procure specific materials, services, and equipment.
What is a purchase requisition/purchase order or green sheet.
CME Allowances
What is Clinic provider travel.
Allocated actual time worked in a grant.
What is time study or time distribution.
Actual Salary and ERE
What indirect charge calculated on.
When no one person has total participation in a process.
What are internal controls.