The Procurement Cycle
Where the Procurement Cycle begins.
What is the identification of a need?
This information is gathered by the requestor to use as a basis for developing the requirements
What is the Scope?
This person is in Charge of certifying and keeping track of suppliers
Who is Anthea Pennant?
$1,000 request
What is the limit of one quote?
The location where all goods are delivered
What is Central Campus Warehouse?
Sealed bid made to lowest, responsive, responsible bidder
What is an Invitation to Bid (ITB)?
Things that need to be in place to keep the Director from going to jail?
What are the procurement rules?
This person procures all medical supplies and equipment
Who is Natalia Triana?
Buying alcohol through a Purchase Order or P-card request
What is illegal without proper authorization?
June 30th
What is the End of the Fiscal year?
Required to be competed unless an exemption is justified or over $35,000
What is a Request to Quote, RTQ?
A type of behavior when a vendor gives you tickets to a concert in order to win or think they will win your business.
WHAT IS UNETHICAL BEHAVIOR ?
This procurement team member reviews all bids
Who is Zaida Riollano?
Authorized method to procure expense through Amazon
What is P-Card for?
The one thing Business Services and Procurement must survive annually
What is an Audit?
An authorization for Procurement to purchase the item(s) or service(s) in accordance with established College policies and procedures.
What is a requisition?
Procedures used to handle, resolve complaints from bidders within 72 hours
What are Written Protest Procedures?
Head of Business Services
Who is Judy Schmelzer ?
Sometimes seeing two purchases that total over $10,000 from the same vendor indicates this
What is splitting purchases to avoid a threshold?
Risk Management will request this for safety purposes and will usually call it a COI
What is Certificate of Insurance?
Services purchased using qualifications-based process in accordance with CCNA
What are Architectural & Engineering Services?
This is the document that is required for signatory authority to obligate Government funds usually used in large construction projects
What is a Bond?
This individual is the key player in Procurement for the Legal Team
Who is Jeff Albright?
Up to $65,000 threshold
What is the limit of the District Director signature?
Communication restrictions implemented after the release of the solicitation
What is the cone of silence?
Next process after end of negotiations
What is recommendation to award?
Sometimes this meeting is mandatory in a solicitation process.
What is a pre-bid meeting?
This person procures construction related services
Who is Aaron McGibbon?
You need this to issue a Purchase order without a competitive solicitation
What is a bid waiver?
This document is needed to notify the vendor of contract award
What is award letter?