RealSource/Resource
This is the name of VCU’s official vendor, procurement, invoice, and contracts portal.
What is RealSource?
For most day-to-day items, departments should use these vendors found in the RealSource "Showcase" to streamline ordering and invoicing.
What are eCatalog (Punch-Out) vendors?
SWaM is an acronym for these three types of business owners.
Small, Women-owned, and Minority-owned?
To book university travel, staff should use this mandated online booking tool or the university's contracted travel agency.
What is Collegiate Travel Planner (CTP)?
These cards, often used for gifts or recognition, are strictly prohibited P-Card purchases.
What are gift cards or gift certificates?
The Corporate Card (P-Card) is primarily intended for these types of "over-the-counter" purchases.
What are small-dollar/departmental delegation purchases?
Access to RealSource will be deactivated if a user has not logged in for this many months.
What is six months?
VCU requires all general office supplies, including paper and toner, to be purchased from these two preferred sources.
Who are RGH or The Supply Room Company (TSRC)?
This is the Commonwealth of Virginia’s current target percentage for participation by certified small businesses.
What is 42%?
This is the required method for reconciling travel-related expenses like airfare and registration fees.
What is Emburse (Emburse Enterprise)?
This term describes an expenditure that is necessary and directly related to the operation of a university department in fulfillment of its mission.
What is a Business Related Expenditure?
These types of personal expenses, even if business-related, are prohibited on a P-Card and should be handled via travel reimbursement.
What are lodging, meals, and car rentals?
This section of the RealSource Shopping Dashboard provides hyperlinks to frequently used items like non-catalog forms and instructional materials.
What are Quick Links?
If a purchase is over $10,000 and requires a signature, users must use this specific module within RealSource.
What is Contracts+?
To be considered a "Small Business" in Virginia, a company must have 250 or fewer employees or gross receipts of $10 million or less over the last three years.
What is true? (or: What are the criteria for S-certification?)
University employees are prohibited from using this type of card to pay for their own lodging or meals while on business travel.
What is the Corporate P-Card?
Employee clothing (not a uniform) can be purchased for recognition as long as it stays under this dollar amount per employee.
What is $100?
This is the maximum transaction limit for a standard P-Card purchase for items like technology hardware.
What is $5,000?
To restore deactivated access, this person in your department must submit a RealSource user request form.
Who is the department Approver?
This is the maximum dollar amount for a departmental purchase delegation before University Purchasing must manage the formal bidding process.
What is $10,000?
SWaM certification in Virginia is managed by this state department.
What is the Department of Small Business and Supplier Diversity (DSBSD)?
While employees can earn these from airlines or hotels during business travel, they cannot be used to justify a more expensive flight.
What are frequent flyer miles or loyalty points?
Purchases for recognition or gifts to non-employees are allowed only if this information is clearly documented.
What are the recipient’s identity and relationship to the university?
If a vendor has an eCatalog in RealSource, you must use a Purchase Order instead of this payment method.
What is the P-Card (Corporate Card)?
RealSource supports requisitioning, purchasing, and invoicing, but it specifically does not support these types of transactions.
To buy Dell hardware using the VASCUPP contract, you must search for this specific term in the eVA "add items" screen.
What is "dell - punchout"?
Departments can find certified vendors by visiting this specific "Showcase" section within the RealSource portal.
What is the Vendor eCatalog Showcase?
Travel reimbursements for meals are based on these specific rates set by the federal government (GSA).
What are Per Diem rates?
These specific types of "distracting devices" are prohibited items at VCU events and often on campus.
What are laser pointers or artificial noisemakers?
When using a P-Card, it is the department's responsibility to provide this form to ensure VCU is not charged for certain state taxes.
What is the Sales Tax Exempt Form?