The Procurement Cycle
What is the first step of the procurement lifecycle?
Requisition
What do I do when I have no specification or don’t know what the industry has out there?
Request for Information
Contracts occur after the solicitation in 1 of 2 forms, either a ______ ______ or in a written ______ signed by both parties.
Purchase Order, Contract
What does the acronym FPF stand for?
Field Purchasing Form
DOT Policy: Procurement of Goods and Services is covered in 010.10
True
Procurement process with an estimated cost of $5,000.01-$49,999.99
Informal Procurement Process
What times are POs automatically sent out via Workday?
9 am, 11am, 1pm, & 3pm
A written _______ must be received by the director of purchasing within seven days after the recommended award has been posted.
Protest
A Request for Proposal includes well defined specifications and requirements.
False
What is it called when you advertise requirements for goods or services when seeking information, quotes, bids, or proposals
Solicitation
Procurement process with an estimated cost of $50,000.00- and up
Formal Solicitation
Which green is usually found in a Caesar salad?
Romaine Lettuce
One vendor is the only one qualified or eligible to provide the good or service or is quite obviously the most qualified or eligible to provide the good or service.
Sole Source
It takes a sloth two weeks to digest it's food
True
What are the exemptions from competitive bidding? (Name two)
TSB
IPI
Direct to Manufacturer
Established Contracts
Sole Source
Emergency
28E
An _______ procurement shall be limited in scope and duration to meet the _______.
Name the largest ocean animal
Blue Whale
________means any method of procurement other than formal advertising or limited solicitation to seek the best and final offer which is most advantageous to the department.
Negotiation
The official color of the Golden Gate Bridge in California is "Tennessee Orange"
False- It is "International Orange"
What factors determine a staff action is required in the procurement process?
Approval of Specifications:
A letting for the purchase will be held and the estimated cost of the goods or services to be purchased exceeds $100,000.
Purchase Of:
A letting was held for goods or services included in the Information Processing Plan, the Equipment Plans, or the Facilities Improvement Plan, and the contract amount exceeds the plan estimate by 10% or more.
b. Other purchases of goods or services where the contract amount is $50,000 or more.
c. Sole source or emergency purchases of services where the contract amount is $5,000 or more.
Procurement process where cost is not the sole evaluation criteria.
Request for Proposal
What’s the primary ingredient in hummus?
Chickpeas
The contract terms may provide for _____ _____ to be assessed if the contractor fails to complete the contract within the contract period or for any other reason as specified in the contract.
Liquidated Damages
With Targeted Small Businesses, Purchases can be made up to $50,000 without competition.
False