Concept Process Phase
A temporary effort that has a defined beginning and end in time, and therefore defined scope and resources.
What is a Project?
A document that formally authorizes a project. It describes the business need for the project and the anticipated project results. It formalizes the existence of the project and provides the project with the authority to expend organizational resources to support project activities.
What is The Project Charter?
A group responsible for planning and executing the project.
What is the Project Team?
An individual responsible for directing, managing, monitoring, controlling, and communicating all work associated with the project outcome.
Who is the Project Manager?
The individual responsible for confirming that all deliverables necessary to operate and support the product are complete and suitable for their intended use.
Who is the Product Owner?
An individual who assures the project goals and objectives align with the organizations strategic direction and allocates initial resources needed to complete the necessary tasks in the Concept Phase.
Who is the Project Sponsor?
Any person or group that has an active interest in the project outcome or process, and wishes to participate, or is invited to participate, in the tasks associated with the Initiating Process Phase. This includes SMEs.
What is a Stakeholder?
The Department responsible for overseeing the Project Approval Life-cycle (PAL).
Who is Department of Technology (CDT)?
A template used to communicate the current overall status of a project. It should be distributed to appropriate team members, Stakeholders, and sponsors on a regular basis.
What is a Project Status Report?
Documentation that represents knowledge and experience gained during the project. It documents how project events were addressed, and how they should be addressed in the future, with the purpose of improving future performance.
What are Lessons Learned?
A document that identifies the business drivers, problems, opportunities, and objectives the project intends to address.
What is a Project Concept?
A template that identifies the level of responsibility held by each owner in the creation, review, and approval of project products or documents during each project phase.
What is a RACI Matrix?
The decomposition (break down) of a project into smaller components in order to organize the project work into manageable work packages.
What is Work Breakdown Structure (WBS)?
A meeting to help ensure everyone is on the same page and understands the reason for the project, its schedule, and team responsibilities. It is highly recommended that the Project Sponsor attend the meeting to convey how the project supports the organization’s strategic direction and, in turn, how the organization supports the project’s goals.
What is a Project Kick-Off?
A process that can be motivating and rewarding for a project team. Focuses on the effective and innovative work the staff contributed to project success and encourages effective work on future projects.
What is a Project Celebration?
Document that provides a basis for project management, program management, executive management, and state-level control agencies to understand and agree on business problems or opportunities, and the objectives to address them.
What is the S1BA (Stage 1 Business Analysis)?
This provides the high-level definition of the project, details the project deliverables, and describes the major objectives.
What is the Scope Statement
-or-
Project Scope?
A document that describes how project deliverables such as products or services are transferred to the operational environment and integrated into ongoing operations.
What is a Maintenance & Operations (M&O) Plan?
A template used by project teams to document confirmation of a major deliverable, phase, or completion of the project.
What is a Deliverable Acceptance Document
-or- Formal Product Acceptance?
A template that is submitted to the Department of Technology (CDT) within the Department’s required time frame. It contains six sections:
What is the Post Implementation Evaluation Report (PIER)?