Triggers & Scenarios
A voter arrives at the polling place, but their name is not listed anywhere in the poll book
Issue a provisional ballot with the reason as "name not in poll book"
Attached directly to the Kansas provisional ballot envelope is this critical document that the voter must complete and sign
Kansas Voter Registration Application
If a voter casts a provisional ballot because they forgot their Photo ID, they have until this deadline to show valid ID to the county election office
The day of the canvass
The poll book shows the voter was issued an advance ballot by mail. The voter states they threw it away by mistake and wants to vote in person on Election Day.
Issue a provisional ballot and state the reason as "advance voter" on the provisional receipt.
This is the exact number of election board workers required to sign the provisional ballot envelope
Two.
(side note) This envelope is designed as a dual control function and should be completed as such
If a voter is registered in your county but votes at the wrong precinct, this term describes how the Canvassing Board will count their ballot
Partial Count
A voter moved 6 months ago from Precinct A to Precinct B in the same county, but never updated their registration. They show up to vote at Precinct B on Election Day.
Issue a provisional ballot for the reason "address change"
Election Board workers must explicitly mark or write this critical detail on the outside face of the provisional envelope
The specific reason for issuing the provisional ballot (examples: Missing ID, address change, name change, etc)
Can a voter find out if their provisional ballot was counted or not counted, if so, how?
The provisional receipt will state the time, date and location of the Canvass. A voter can call the election office to see the outcome of their provisional ballot.
A voter got married, changed her last name, and brings a valid photo ID reflecting her new name, but the poll book shows her former name
Issue a provisional ballot for the reason "name change"
If a provisional voter makes a mistake while marking their paper ballot inside the voting booth, this is the exact protocol the election worker must follow
Marking the ballot "SPOILED," placing it in the spoiled ballot envelope, and issuing a new paper provisional ballot
What does canvassing the election mean?
These ballots require additional review before they can be counted. The canvass board will make the determination on if they will be counted or not based off of guidelines provided by the SOS office.
In an August primary, a voter who is registered as a Democrat asks for a Republican ballot at the check-in table
Issue a provisional ballot for the reason "political party question"
At the end of the night, election workers must verify that the total number of physical provisional envelopes matches this exact count in their paperwork - why?
The total number of voter signatures recorded in the dedicated Paper Provisional Book must match the total number of paper ballots distributed under the provisional tally on the white paper ballot envelope
The results remain unofficial until this entity certifies the election at the Canvass
Board of County Commissioners