Residential Life
Where can you find information about where you can cook while on campus?
Example: Please be aware that participants will also be using the kitchen area and you will need to help them be responsible for keeping the kitchen area safe and clean.
Staff Handbook > Staff Logistics > Kitchen Use (page 21)
Where can you find information about where and when staff can/can't drink alcohol?
Example: Staff members are not permitted to consume alcoholic beverages anywhere on campus whether in the presence of participants or not
Staff Handbook > Staff Policies > Alcohol Policy (page 10)
Where can you find the Student Disciplinary Guidelines?
Staff Handbook > Staff Policies > Disciplinary Guidelines (page 18)
Also: Guidebook > Staff Folder > Student Discipline Guidelines
Where can you find information on how laundry works on campus?
Example:
Your card has been loaded with $10 per week to be used for laundry and is non-refundable
Staff Handbook<Laundry<Page 21
Where do you and Stem and Summer Academy participant Johnny look when Johnny asks you the steps for how his mom can send him a letter of encouragement?
STEM-Participant Guide for Success<Mail<Page 9
SA-Participant Guide for Success<Mail<Page 10
Where can you find information about who can be in the residence halls?
Example: Visitors will not be allowed in the residence hall anywhere but in the office except during arrival and departure day to assist participants with moving belongings.
Staff Handbook > Staff Policies >Visitors (page 12)
Where can you find suggestions of things for you to keep in mind this summer?
Example: Communication: It is important that you provide programmatic feedback throughout the program. You will be required to complete the program assessment two weeks after the Summer College and STEM participants arrive and during the final week of the program before departing from the site.
Staff Handbook > Welcome > Our Philosophy
Additionally, we will have an electronic "suggestion box" link which will give you an opportunity to provide feedback as you see issues arise that need attention.
Where can you find information about what to do if there is a thunder storm?
Ex: If thunder and lightning or heavy rains occur: During an outdoor event, stop the event immediately and escort the participants inside.
Staff Handbook > Staff Logistics > What to Do in Emergency Situations > Thunder Storms (page 25)
Please review this section of all emergencies and make sure you know how to respond!
Where can you find out how much it costs to go to the gym?
Example: You can pay $70 for gym use during the summer or $10 per visit, although physical activity opportunities can be available through program activities.
Staff Handbook<Gym Usage<Page 21
Where do you look to see if Summer College participant Johnny can go to a church in Chapel Hill on Sunday or not?
SC-Student Guide for Success<Optional Worship Services<Page 9
Where can you find information about lost items?
Example: Participants and staff understand that Duke University and Duke University Summer Session and are not responsible for items that are lost or stolen and the participant is responsible for his/her own possessions.
Staff Handbook > Staff Policies > Losses or Damages (page 11)
Where can you find information about how Gandalf's greatest creation, and form of entertainment, can be used on Duke University's Campus?
Example: Staff and participants are not allowed to bring fireworks anywhere on campus or use fireworks while on duty and in the presence of participants.
Staff Handbook > Staff Policies > Fireworks (page 11)
Sadly, Gandalf will not be making any spontaneous stops by Duke University this summer to invite us on an adventure with fireworks.
Where can you find information about assessing if you need to call a parent?
Example: The OSD and Nicki should be the primary contact for parents about student issues. The DL will generally be the first point of contact and should answer relevant questions if possible and refer to the OSD as needed.
Staff Handbook > Staff Policies > Staff and Student Medical Needs > Medical Emergencies
Staff Handbook > Staff Policies > Contacting Parents
Where do you look to find out about how personal vehicles can be used during the program?
Example: Personal vehicles cannot be used for purposes relating to the program
Staff Handbook<Travel and Transportation<Page 21
Where do you look to see if STEM participant Johnny can set up his microwave in his room?
STEM-Participant Guide for Success<Packing Guidelines<Do Not Bring<15
Where can you find suggested considerations for interacting over social media?
Example: If a participant attempts to contact you or ‘friend you’ through social media, do not accept the friend request.
Staff Handbook > Staff Policies > Social Media
Also Staff Handbook > Staff Policies > Minor's Policy
Please note that it is a FERPA violation to publicly post pictures of participant during the program. This includes posts made to a private Facebook account, Twitter, or Instagram, or photos sent to individuals who are not employees of Duke Summer Session.
Were can you find information about what to do when parents or other people visit?
Example: All visitors to the campus must sign-in at the On-Site office. This includes people visiting both staff and students.
Staff Handbook > Staff Policies > Visitors (page 12)
Where can you find information on what to do if a student goes missing?
Example: Thoroughly check all locations within the area for the participant
Staff Handbook > What to do in Emergency Situations > Missing Student
Where do you look to see whether or not you can give Johnny some of your advil pills for his headache?
Staff Handbook<Participation Medication Policy<Page 15
Where can you find information about smoking on campus?
Example: Smoking is neither permitted within 10 feet of residential buildings, academic buildings, and dining facilities nor anywhere on the campus of the Medical Center.
Staff Handbook > Staff Policies > Smoking Policy (page 10)
If Gandalf or the Hobbits do visit, please remind them of this policy :)
Where can you find information about how to interact with students who need to speak with you about a hard thing they are going through?
Example: While you should note that participants may come to you with personal issues, no staff member should engage in psychological counseling with participants.
Staff Handbook > Staff Policies > Participant Psychological Issues (page 16)
Also look at our Minor's Policy: Staff Handbook > Staff Policies > Minor's Policy (page 12
Where can you find information on what incidents should be documented and how to document them correctly?
Example: The Incident Report (IR) is the tool used for documenting social, academic, medical and behavioral concerns as well as follow-up action taken or that needs to be taken by a staff member.
Staff Handbook > Staff Policies > Incident Reports
(page 14)
Where do you find information on what to do in the case of an evacuation?
Example: If participants need to be evacuated from a building, but their staff member is not present (off-campus), the designated back-up of that absent staff member will be responsible for that group of participants.
Staff Handbook<What to do in Emergency Situations<Page 24