Basics of the P-Card
This dollar amount is the maximum you may spend in a single transaction using CCSU’s P-Card
What is 2,500?
If your P-Card is lost or stolen, you must do this immediately
What is report it to the bank and P-Card administrator?
This financial institution is the one CCSU currently uses for its banking services
What is US Bank?
Birthday cakes, holiday luncheons, office snacks and beverages, office parties, and employee entertainment are all examples of this type of purchase
What is an unallowable purchase?
If a purchase exceeds your credit limit, you must obtain this before proceeding
What is pre-approval or a temporary limit increase?
Cardholders must verify each transaction for accuracy during this monthly process
What is reconciliation?
With the University’s switch to a new bank in 2025, this newly required monthly document replaced the previous reconciliation process
What is the P-Card Log?
Only when a transaction provides no benefit (e.g. exchange) to the college, and is truly an altruistic action (e.g. a charitable donation or transfer of value to an individual or other entity for no value in return) would the substance of the transaction represent a _______
What is a gift?
Even if you change departments or leave the University, this is where your monthly P-Card documentation must remain
What is within the department?
This training must be completed before a new cardholder can receive a P-Card
What is P-Card training/quiz/certification?
This item, typically an unallowable expense, can be bought with a p-card if the following requirements are met: Sodexo is closed or cannot be of service, the entertaining of guests visiting the university on official business, etc
What is food/refreshments?
Reallocation requests must be submitted by this deadline each month
What is the 15th of the following month?
When making a purchase from a Connecticut vendor—or any state with tax-reciprocity—this document must be presented to the cashier at checkout
What is a tax exempt form?
While items like registration fees, accommodations, and flights are generally permitted on the P-Card, they may not be charged to these specific indexes
What are the AAUP Travel Indexes?
Due to the liability and possible risks of transportation and food trucks, the p-card is not an acceptable payment method. What is?
What is a PO?