Miscellaneous Purchase Order & Change Order Questions
Any purchase over $3000.
Prior to work being ordered.
When should a PO be entered?
Where should you scan quotes.
Laserfiche:
Finance Department\From Other Departments\Purchasing Quotes\(Department Name)
If you do not have access to Laserfiche, you can email the Quote to Purchasing.
This Company issued the first documented purchase order in 1913
Who is the Ford Motor Company?
Quote or Agreement. Email sent to HUB vendors, and any responses received (if applicable).
What documentation does Purchasing need for a PO?
What should the payment terms be on all Quotes.
Net 30.
This required massive, organized procurement operations over centuries for labor and materials.
What is the Great Wall of China?
Pricing and item/service description provided by a vendor before order is placed.
What is a Quote?
How long should the Quote be Valid for.
30 Days
Traditional Procurement revolves around getting The "5" Rights; what are they.
The right product, in the right quantity, at the right time, from the right source, at the right price.
A bill provided after work/delivery is completed.
What is an Invoice?
Ideally, an invoice is never submitted as PO documentation, as the work should not be completed prior to a PO being entered.
This should be added to ALL change orders except when you are closing a PO with a $0 balance.
What is a note?
Required when moving a change order or PO through the approval chain.