AUTHORITY
The person authorized in the City Charter to approve payments.
Who is the Mayor?
RFP
What is a Request for Proposal?
Considered an external customer, and it is their money.
Who are the citizens and business owners of Wheat Ridge?
An ask for 3 quotes.
What is needed to obtain competitive pricing?
Payment method that requires monthly reconciliation reports.
What is the City P-Card?
The document that states Purchasing limits and approval requirements.
What is the Purchasing and Competitive Bid / Proposal Guideline?
An invitation to bid document used for construction.
What is an ITB?
Cone of Silence.
What is expected of staff during a solicitation and up to award of a PO or agreement?
Pre-encumber funds with this.
What is a Purchase Requisition?
If not P-Card, use the STAMP to approve invoice payments up to this amount.
What is $5,000? (or $4,999.99)
The Purchasing & Contracting Division is part of this Department.
What is the Administrative Services Department?
CAF
What is a Council Action Form?
Accepting gifts of food, meals with suppliers, or event tickets is governed by this policy.
What is the City Ethics Policy? (All Enterprise 10.17.19)
Purchase Orders must be issued when cost exceeds this amount.
What is $15,000.
Two things required prior to making payment.
What is receipt of goods or services, and receipt of an invoice?
The document that allows the City manager to sign contracts.
What is the Mayoral Order?
RMEPS / BIDNET (and City website)
What is the online network where formal solicitations are posted?
Employee or family ownership of a business bidding on a City project.
What might be considered a Conflict of Interest?
Department Directors must approve purchases between these amounts.
What is over $5,000 and up to $25,000?
Division staff that actually pays invoices.
Who is the Accounts Payable person in the Finance Division?
City Council must approve payments above this amount.
What is $75,000?
MAPO CO-OP
What local organization promotes use of cooperative bids for municipalities?
Buying the same thing more than once to avoid purchasing thresholds.
What is splitting purchases?
Goods/Services, Professional Services, Construction.
What are 3 categories with different purchasing threshholds/limits?
Currently the preferred methods of payment.
What are P-card, ACH, wire or check?