Compliance
The quarterly on-site observation tool used to track facility, health, and classroom compliance.
What is OSQAR (On-Site Quality Assurance Review)?
The key annual federal report summarizing Head Start enrollment, family services, and child health outcomes.
What is the Program Information Report (PIR)?
The primary agency database used to track child files, health events, and enrollment rollovers.
What is ChildPlus?
The comprehensive annual review process used to evaluate overall agency systems and program design.
What is the Self-Assessment?
The essential safety and first-response item that we sometimes flag during site audits for being expired or missing mandatory items.
What is the classroom first-aid kit / Red Bag?
The strict federal monitoring timeline requirement for completing initial child health screenings (e.g., vision and hearing).
What is the 30-45-day deadline?
The software that is used to track time and attendance
What is Paycom?
Leadership meetings designed to analyze quarterly operational data, PIR metrics, and departmental trends.
What are MBI or Data Analysis meetings?
The area verifying CPR/First Aid, Skincare & Diapering, and Health Plans
What is the licensing board?
The health screening that commonly presents the most follow-up barriers in quarterly health reports.
What is dental exam follow-up / treatment completion?
The software system staff use to submit online maintenance and facility work orders when a repair is needed at a center.
What is SchoolDude?
A written roadmap created after an assessment that lists what needs fixing, who is responsible for doing it, and the completion deadline.
What is an Action Plan?
The agency-wide document that details standardized procedures for evacuations, shelter-in-place, lockdowns, and family reunification.
What is the Emergency Management Plan?
The name or the PIR section that documents whether enrolled children have an active IFSP or IEP in place, along with the percentage who receive related services.
What is Disabilities Services / Part C?
The online observation and assessment platform used by teaching staff to document child developmental milestones, checkpoints, and portfolios.
What is Teaching Strategies GOLD (TSGold)?
The visionary targets established by leadership to span the full federal grant cycle, which are then broken down into annual, short-term operational steps.
What are 5-Year Strategic Plan or Program Goals and Objectives?
The critical medication administration compliance item that requires a healthcare provider signature, parent consent, and an unexpired medication supply on-site before a child may attend.
What is an Individual Health Plan (IHP)?
The required follow-up benchmark percentage programs strive to maintain for identified health and dental conditions before year-end.
What is the 90% follow-up completion rate?
The Microsoft platform used across FDS to house agency-wide files, standard operating procedures, and team site workflows.
What is SharePoint?
The comprehensive report & process—updated annually—that examines regional demographics, poverty rates, and community resources to drive program design and service location choices.
What is the Community Needs Assessment (CNA)?