Employees
Name two ways employees notified when shifts are available for bid within 72hrs?
- Text message
- Automated phone call
What is one function you can’t do on behalf of your employee as a Manager?
- Submit Timesheet
What feature of Myscheduling is used to make edits to the current pay period?
- Premium Edits
True or False. An employee has not filled in their availability form, so the system marks the employee as available for all shifts.
- False
What is the difference between Vacation Accrued and Vacation Entitled?
- Vacation Accrued is the amount of vacation earned over time and available for future use.
- Vacation Entitled is the total amount of vacation time an employee is entitled to for the vacation year
What is the latest time employees can submit their timesheet?
- Sunday at 11:59pm
How do I see the employees who have not submitted their timesheet?
Generate Delinquency Report
In Request Time Off, what are the 3 available options when you want to submit a request on an unscheduled day?
- Unavailable
- Time Off in Lieu Payout
- Vacation Payout
How many shifts can an employee trade at once?
- 7
What is the difference between a time-off and leave absence request?
- Time off requests are planned
- Leave requests are unplanned
What type of request can no longer be submitted by employees?
- Long term leave
What is the latest time managers can approve timesheets?
Monday at 12:00pm
What does AWOL mean on the schedule and why might it appear?
- AWOL means "Absent Without Leave"
- It appears if a short-term leave is submitted but not yet approved in the system
Why are some of the scheduled shifts greyed out when you are requesting time-off?
- The employee works in multiple business structures and the shifts are from another department.
What does AIMS stand for?
Administrative Information Management System
An employee needs to change a leave request from sick to vacation. How should they proceed?
- Cancel the original request and once it's approved submit a new one with the correct leave/time off type.
What does a manager do when an employee resigns or is transferred?
- Submit a MyConnection case to have the employee removed from rotations and call lists.
How do employees view historical availability forms submitted in MyScheduling?
- By accessing the Availability Form section and selecting ‘Previous Forms’ from the dropdown.
Describe the mandate call list logic and when it is used in shift allocation.
- Used after regular and OT call lists are exhausted; assigns shift to least senior employee
Name all the unions and which one is not eligible for automated notifications and bidding.
- SUN
- SEIU
- CUPE
- HSAS
- SGEU (No automation)
An employee requests vacation and their shift bubble changes to purple but pay code says WORKING. What does this mean?
- Vacation request is pending replacement.
- Request made outside of 28 days will go out for bid and will need to be filled before the employee will be approved for the vacation. No Manager approval needed
How does a manager initiate a long-term leave request for an employee?
Managers must log into MyConnection, go to HR > My Staff > Absence Request tile, and submit a ticket on behalf of the employee.
How much time do you have to respond to a shift offer within 24 hours and what happens if you don't respond within that time?
- You have 15 minutes to respond to a same-day shift offer.
- If you do not respond within that time, the system will automatically move to the next eligible employee.
How are centrally scheduled departments affected by the AIMS scheduling process versus non-HRSO units?
- Centrally scheduled (HRSO) departments follow automation protocols; non-HRSO units require manual scheduling by local managers
Name 5 of the former health regions in Saskatchewan.
Cypress Regional Health Authority
Five Hills Regional Health Authority
Heartland Regional Health Authority
Kelsey Trail Health Region
Keewatin Yatthé Regional Health Authority
Mamawetan Churchill River Health Region
Prince Albert Parkland Regional Health Authority
Prairie North Regional Health Authority
Regina Qu’Appelle Regional Health Authority
Saskatoon Regional Health Authority
Sun Country Regional Health Authority
Sunrise Regional Health Authority