HOTEL MANAGEMENT TOOLS
This category is all about the equipment and software used by Reception desk staff to manage the front desk operations.
COMMON PHRASES
In this category, you'll find common phrases and expressions used by Reception desk staff to communicate with guests and colleagues.
AMENITIES
This category delves into the various amenities and services offered in hotel rooms, which Reception desk staff need to be familiar with.
FACILITIES
This category covers the various facilities and services offered by the hotel, which Reception desk staff need to know about.
ROLES
This category explores the various roles and responsibilities of Reception desk staff, including tasks and duties.
100

Tool is often used to organize a reception desk and manage incoming calls.

What is a phone system?

100

Phrase is commonly used to greet a guest at the reception.

What is "Welcome to [Hotel Name]?"

100

This amenity is provided in most hotel rooms and includes toiletries and towels.

Answer: What is a bathroom?

100

This facility is available in most hotels and provides guests with a place to exercise and work out.

Answer: What is a fitness center?

100

This role is responsible for managing the front desk operations and supervising Reception desk staff.

Answer: What is a Front Desk Manager?

200

Document is typically used to track guest check-ins and check-outs.

What is a registration log?

200

Phrase is used to ask guests if they have a reservation.
 

What is "Do you have a reservation with us"?

200

This service is offered in some hotel rooms and allows guests to access the internet.

Answer: What is Wi-Fi?

200

This service is offered in some hotels and provides guests with a place to relax and unwind.

Answer: What is a spa?

200

This task involves handling guest complaints and resolving issues.

Answer: What is conflict resolution?

300

Tool is essential for managing room assignments and occupancy.

What is a property management system (PMS)?

300

Phrase might be used to offer assistance with luggage.
 

What is "Can I help you with your bags?"

300

This amenity is provided in some hotel rooms and includes a mini-fridge and snacks.

Answer: What is a mini-bar?

300

This facility is available in most hotels and provides guests with a place to eat and drink.

Answer: What is a restaurant?

300

This duty involves managing and maintaining the cleanliness and organization of the Reception area.

Answer: What is housekeeping?

400

Device is often used to print guest room keys,

What is a key card encoder?

400

Phrase is often used to apologize for a delay in service.
 

What is "We apologize for the inconvenience?"

400

This service is offered in some hotel rooms and allows guests to watch movies and TV shows.

Answer: What is cable TV?

400

This service is offered in some hotels and provides guests with a place to hold meetings and events.

Answer: What is a conference room?

400

This role involves providing information and assistance to guests about hotel services and amenities.

Answer: What is a concierge?

500

Digital tool helps manage scheduling and appointments at the reception desk.

What is an online booking system?

500

If a guest requests a wake-up call, the clerk could use this phrase to confirm.
 

What is "I will set that up for you?"

500

This amenity is provided in some hotel rooms and includes a safe and secure storage space.

Answer: What is a safe deposit box?

500

 This facility is available in most hotels and provides guests with a place to store their luggage.

Answer: What is a luggage storage room?

500

This task involves managing and processing guest payments and transactions.

Answer: What is cashiering?