This is a unique identifier assigned by USCIS, ICE or CBP to individuals applying for an immigration benefit or who have a pending enforcement action.
What is an A-Number (Alien Number)
100
A preprinted, unassigned folder used specifically for A-files.
What is an Empty Jacket.
100
This Records system allows its user to "toggle", "jump" and access TABLES and various COMMANDS.
What is The Central Index System (CIS)
100
This report displays the number of files currently charged to specific locations. Use this report to identify the files missed, while charging or transferring a file out of their location. It is especially helpful when moving a large number of files at a time. Run this report as needed or as desired.
What is the File Listing by Section or RPC Report.
100
It is the official policy governing immigration information managment. This resource applies to all DHS employees and contractors who engage in the handling or use of immigration records. Compliance with it is mandatory and essential to safeguard the highly sensitive information required to conduct day to day operations department-wide.
What is The Records Operation Handbook (ROH).
200
A series of permanent records maintained on an individual that documents their history of interaction with U.S. Citizenship and Immigration Services (USCIS), Customs and Border Protection (CBP) and Immigration and Customs Enforcement (ICE) as prescribed by the Immigration and Nationality Act (INA) and other regulations regarding immigration benefits.
What is a A-File (Alien File)
200
In this process, first you must:
1- Ensure there is no existing A-File (systems search)
2- Obtain a new A-File jacket
3- Put the documents in the folder in the correct order
4- New File and Verify in CIS
5- Change jacket status in NFTS
What is an A-File creation.
200
This Records system provides a "virtual" version of Alien File (A-File) searching including features such as:
A-Number, Expanded Searching and thumbnails.l
What is The Enterprise Document Managment System (EDMS).
200
This report provides a listing of all the files that have not been found/checked in an audit. This report is required before and after every audit. It is important to know and understand that an audit is not complete until this report have been worked.
What is an Unaudited Files Report.
200
In order to ensure that annual file audits are properly conducted; clarification regarding the timing of annual audits has been added to Revised A.3 now reads as follows "All File Control Offices (FCOs) are required to complete one annual audit. This time period between audits cannot exceed 365 days."
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What is ROH Part II-18 Auditing A-Files.
300
File type which contains any information generated internally or through third party agencies; are determined to require protection against unauthorized disclosure.
What is a Classified File.
300
Loose materials or a set of related documents that need to be matched up with a corresponding file. Includes documents that may go into A-Files or Receipt Files. Its the process of filing materials into A-Files or other files.
What is Interfiling.
300
The Records web-based system that is NOT a case management system and is utilized for tracking internal and external movement.
What is The National File Tracking System (NFTS).
300
This report lists files that share the same suffix. It shows the files that are located in an office that have a matching T, S or W-File within the office. This report is required to be run quarterly but is recommended to be done more often.
What is a SMART A&T Report.
300
The (ROH) Chapter II-21 has been updated. The chapter now contain summarizes that provide information regarding the purpose, frequency, interpreting and reconciling of each report. The summaries have been added as links to each report and can be viewed by clicking the title of each report.
What is National File Tracking System (NFTS) Reports.
400
This process sends files to the FRC by way of the NRC; or directly from the FCO for temporary or permenant storage.
What is File Retirement.
400
The term used to describe the official history of every action, hearing, examination or proceeding with the agency.
What is Record of Proceeding (ROP) Order.
400
This Records system currently contains 47 million records such as: Microfilm, Microfiche and Flex-O-Line Index card
What is Microfilm Digitization Application System (MiDAS).
400
This report shows the files requested; not the files that you request. The date format is month, day and year. When reconciling this report one must confirm that each file reaches the office that requested the file. This report should be ran as needed or monthly.
What is the Files In-Transit Report.
400
This chapter provides the general guidance and the overview of USCIS procedures. Recent updates included ICE on how to "Request for Identity Documents", that is not contained in an "Evidentiary Envelope".
What is PART II-17 Returning Original Documents.
500
Directive 11047 also provides procedures to be followed when handling classigied National Security Information (NSI).
This HANDBOOK is governing authority on matters relating to the control of USCIS classified materials.
What is The Security Officer's Handbook.
500
This service is provided when a naturalized United States (US) citizen, needs a Certificate of Naturalization "authenticated" for the U.S. Department of State for Foreign Governments/Embassies.
What is a Certified True Copy.
500
The tool used to create customized ad hoc reports.
What is The Standard Management Analysis & Reporting Tool (SMART).
500
This report is used to locate lost files. This report will provide a listing of all files in an office that relates to lost files in CIS. It also provides the responsible party location and the date of the last activity in NFTS for the file. All offices should run and work this report every month.
What is the Search CIS Missing Files Report or Match Missing Report.
500
In this chapter, recent updates included the process for how an office order the controlled item from the Western Forms Center (WFC) by using the Document Services Management System (DSMS). For general information about DSMS, visit the DSMS Training Website. This preprinted foldr used specifically for A-Files.