CORA
The law that requires records to be available to the public
Colorado Open Records Act
Defines minimum retention periods for municipal records, grounded in legal, administrative, fiscal, and historical needs.
What is the Colorado Record Retention Schedule?
The official record that documents when a City record was destroyed, what was destroyed, and under whose approval the destruction occurred. It is the permanent record of all disposal activity
Destruction Log
The document or guideline that establishes who is responsible for the preservation of records.
What is the Charter
(2.36.030 Preservation of Records)
This important document was adopted on May 21st, 1996.
What is the City Charter
The person that authorizes an extension for time for more than 3 days?
Who is the City Clerk?
This permanent record provides transparency, proves that records were lawfully disposed of, and protects the City if questions arise about why a record no longer exists.
What is a destruction log?
Disaster Preparedness and Recovery Plans - IT are retained for this long
Until superseded by revised plan
55.030
This person oversees all laws and ordinances passed by the council, along with the responsibility to maintain an accurate and regular record of council proceedings
Who is the City Clerk
C.R.S. § 31‑4‑110 assigns the clerk custody
In 2019, Loveland introduced a giant steel version of this word as its first Love Lock sculpture.
Love Locks
The State of Colorado determines the cap on this amount.
What is the fee? ($41 per hour)
These may be disposed of when they have served their purpose.
Parks - architectural drawings, park histories, photographs
Permanent
95-060
“… have custody of all public records of the city not specifically entrusted to any other office; and perform such other duties pertaining to such offices as may be by ordinance or state law….”
What is the City clerk division?
CHARTER - 2.40.020
This distinctive rocky hogback just west of Loveland was formed from sedimentary rock that was tilted upward and eroded over time.
What is the Devil's Backbone?
90% is considered to be an acceptable level of transparency.
What is the CORA performance measure target?
Published Home Rule Charters are considered essential municipal records, and the State Archives recommends retaining the record copy in this format.
What is paper?
Advertisements of Job Opportunities are stored for this long
Two years
90.130.A
Per the Charter, No public records, reports or other data relative to the use of any department shall be destroyed or removed permanently from the files without the approval of this person.
Who is the City Manager?
AR-00044
This law generally requires public bodies to conduct their deliberations and decision-making in meetings that are open to the public, subject to exceptions.
What is Colorado's Open Meetings Law?
Open Records Request and Supporting Documentation should be retained for this many years.
2 years
40.200
This is the Clerk's Golden Rule of Records Management: Before destroying a record, don't just ask “How old is it?” Ask this first.
What is “What is the applicable retention schedule and are there any legal holds, audits, investigations, or proceedings?”
Recordings and Images Related to Security - Public Areas
30 Days
105.20.B
A record has reached the end of its scheduled retention period, but you know it is part of a pending lawsuit. Can you destroy it?
What is no?
“Councilor” may be commonly heard, but for these Loveland minutes, the preferred terminology is this.
What is “Council member”?