HR & Hiring Authority
Who leads the recruitment for roles below Center Director?
HR
What does AURA stand for?
The Association of Universities for Research in Astronomy
What must every job ad include for legal compliance?
EEO statement
What system is used to create recruiting tickets?
Jira
What is the first step in the recruiting process?
Intake call
Name two tasks HR handles during the recruitment lifecycle.
Job ads, sourcing, travel, offers, onboarding, immigration
Where is AURA's headquarters located?
Washington D.C.
What does EEO stand for?
Equal Employment Opportunity
What does UKG stand for?
Ultimate Kronos Group
What document must be submitted before an offer can be finalized?
ePAF
Who has the final hiring authority at AURA?
Center Director or designee
What is the name of the 4-meet solar telescope in Maui?
DKIST
Can internals apply for posted jobs? What's the policy?
Yes, if they apply promptly
Where can HR documents and policies be accessed internally?
HR SharePoint site
Name two responsibilities the recruiter has during candidate travel for interviews
Vendor Management ID, TR Form Submission, Email Travel Coordinator
What HR documents must candidates complete during onboarding?
Tax forms, immigration docs, proprietary agreements
Which observatory includes both Hawai'i and Chile facilities?
Gemini Observatory
What kind of conflicts are checked before forming a hiring committee?
Family/relationship conflicts of interest
What platform is used for creating and scheduling interviews?
UKG Interview Scheduler, When2Meet, Doodle Poll, WhenAvailable
Phases 1 - 5 (Intake to Offer)
What major board may need to approve scientific or tenure-track hires?
AURA Board
Name three facilities managed by NOIRLab
CTIO, KPNO, Gemini, Rubin, CSDC
Name three types of pre-employment screenings used by AURA
Work history, education, references, criminal, MVR
What external job board is paid and used specifically for astronomy roles?
AAS Job board
Name at least three job boards that are utilized by AURA to post open positions
LinkedIn, Indeed, AURA Job boards, DirectEmployer Syndication List, AAS Job board