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FORMS
REGISTRY SECTION
RECEIPT OF REGISTERED MAIL
IRREGULARITIES
DISPATCH OF REGISTERED MAIL
100
WHEN TRANSFERRING ACCOUNTABILITY FOR REGISTERED MAIL W/ ANOTHER AGENCY OR PERSON, WHAT FORMS ARE UTILIZED

PS FORM 3854, PS FORM 3883 & OPNAV FORM 5110/9

NOTE* DD FORMS 1384 (TCMD) & 1385 (CARGO MANIFEST CAN ALSO BE UTILIZED

100
WHAT REQUIREMENTS MUST BE MET PRIOR TO ASSIGNING A REGISTRY CLERKS IN AMTs, FMCs, or MPOs?

1. MUST BE U.S. CITIZEN

2. ELIGIBILE FOR A SECRET CLEARANCE.

NOTE* A FAVORABLE ENTERANCE NATIONAL AGENCY CHECK (ENTNAC) OR NATIONAL AGENCY CHECK (NAC) SHALL BE ON FILE

100
RECEIVING REGISTERED MAIL FROM A SOURCE OTHER THAN AN AIR CARRIER, WHEN SHOULD A REGISTERED CLERK VERIFY THE NUMBERED SEAL OF EACH SECURITY CONTAINER OR POUCH AND THE REGISTRATION NUMBERS OF THE OUTSID EPIECES (OSPs) WITH THOSE LSITED ON THE APPROPRIATE DOCUMENTATION THAT ACCOMPANIES THE REGISERED MAIL?
IMMEDIATELY
100
IF A REGISTERED PIECE OF MAIL IS LISTED ON THE DISPATCH BILL BUT NOT SENT WHAT ACTIONS MUST BE TAKEN.
WRITE "NOT RECIEVED" OPPOSITE THE ENTRY ON THE DISPATCH BILL, ANNOTATE THE COUPON TO REFLECT THE SHORTAGE AND RETURN IT TO THE DISPATCHING COMPANY.
100
WHAT IS USED TO SECURE A REGISTERED MAIL BAG?
PS ITEM 0-817C "NUMBERED TIN BAND SEAL FOR REGISTERED MAIL"
200
WHAT IS THE LABEL 200-A
TRACKING NUMBER FOR REGISERED MAIL
200
WHAT TYPE LOCK MUST BE USED TO SECURE THE REGISTRY CAGE?
GENERAL SERVICE ADMINISTRATON (GSA) APPROVED, THREE POSITION, DIAL-TYPE COMBINATION LOCK FOR THE STROAGE OF OFFICAL REGISTERED MAIL.
200
WHEN RECIEVING REGISTERED MAIL FROM AN INDIVIDUAL, WHAT FORM MUST BE SIGNED AND WHO KEEPS THE ORIGINALS?

ALL COPIES OF THE PS FORM 3854 MUST BE SIGNED.

THE RECEIVING POSTAL ACTIVITY SHALL RETAIN THE ORIGINAL COPIES FOR ITS RECORDS.

200
FOR ARTICLES RECIEVED, BUT NOT LISTED ON THE DISPATCH BILL WHAT ACTIONS NEED TO BE TAKEN.
ANNOTATE THE ARTICLE NUMBER ON THE BILL WITH AN EXPLANATION, IMMIDEIATELY CONTACT THE DISPATCHING ACTIVITY BY PHONE OR MESSAGE, FILL OU THE COUPON WITH THE DETAILS OF THE DISCREPANCY AND RETURN IT TO THE DISPATCHING ACTIVITY.
200
_______ DISPATCH REGISTERED MAIL IN TORN OR DEFECTIVE MAILBAG EQUIPMENT
NEVER
300
WHAT IS THE DD FORM 2261 USED FOR?
"REGISTERED MAIL BALANCE AND INVENTORY"
300

TRUE OR FALSE:

DURING BUSIESS HOURS, THE REGISTRY SECTION SHOULD BE LEFT UNSECURED WHEN NOT IN DIRECT CONTROL OF THE REGISTRY CLERK

FALSE:

SECURE THE CONTAINER AND REGISTRY SECTION WHE NOT IN DIRECT CONTROL OF THE REGISTRY CLERK.

300
DURING AT SEA TRANSFERS, CERTAIN SITUATIONS WILL PREVENT AN EXCHANGE OF RECIEPTS. AS THE RECEIVING SHIP HOW WILL YOU ACKNOWLEDGE THE RECEIPT OF REGISTERED MAIL?
ELECTRONIC MESSAGE
300
WHEN A REGISTERED ARTICLE IS FOUND IN ORDINARY MAIL WHAT SHOULD YOU DO.
PREPARE A PS FORM 3854 IN DUPLICATE, WITH "FOUND IN ORDINARY MAIL AT (LOCATION)" ON THE FRONT OF THE BILL. IMMEDIATELY CONTACT POINT OF ORIGIN TO ADVISE OF RECEIPT. FORWARD THE DUPLICATE COPY OF THE BILL TO THE OFFICE OF ORIGIN.
300
IS PERSONAL REGISTERED MAIL ALLOWED TO BE LOADED IN THE SAME CONTAINER WITH FIRST-CLASS AND PRIORITY MAIL TO BE DISPATCHED ON U.S. COMMERCIAL PASSENGER FLIGHTS?
YES, HOWEVER REGISTERED MAIL MUST BE SEPERATED FROM REGULAR MAIL.
400
WHAT FORM IS THE "FIRM MAILING BOOK FOR ACCOUNTABLE MAIL"?
PS FORM 3877
400
IN THE EVENT WHERE A SEAL NUMBER DOES NOT MATCH THE DD FORM 2261 IS THE UPCOMING REGISTER CLERK ALLOWED TO ENTER THE REGISTRY CAGE?
NO, UNTIL THE CLERK RESPONSIBLE FOR AFFIXING THE SEAL IS CONTACTED. IF THE CLERK CAN'T BE CONTACTED YOU MAY OPEN THE CAGE AS LONG AS YOUR ACCOMPANIED BY THE MPO SUPERVISOR.
400
WHAT IS A CODED (HIGH VALUE) SHIPMENT
REGISTERED MAIL CONSISTING OF ONE OR MORE PIECES TRANSPORTED TOGETHER WITH A TOTAL VALUE OF OVER $250,000 OR MORE. MUST BE RECEIVED WITH ARMED PROTECTION WHILE IN MILITARY POSTAL CHANNELS.
400
IN THE CASE WHERE REGISTERED MAIL IS RECIEVED DAMAGE WITH NO EVIDENCE OF DEPREDATION OR TAMPERING WHAT MUST THE CLERK DO?
REPAIR THE ARTICLE, ANNOTATE THE WRAPPER, BILL AND COUPON "RECIEVED IN DAMAGED CONDITION" AND RETURN THE COUPON TO THE DISPATCHING ACTIVITY.
400
WHEN DISPATCHING BY TRUCK WHO IS REQUIRED TO TRANSPORT OFFICAL REGISTERED MAIL?
THE DRIVER MUST BE A U.S. CITIZEN, IF THE DRIVER IS NOT THEN A U.S. CITIZEN MAIL GUARD (MPC) SHALL ACCOMPANY THE SHIPMENT.
500
WHAT IS THE DD FORM 285?
APPOINTMENT OF MILITARY POSTAL CLERK, UNIT MAIL CLERK AND MAIL ORDERLIES
500
ACCEPTING PERSONAL ITEMS AS REGISTERED MAIL THROUGH THE MPO MUST BE ON WHAT FORM?
PS FORM 3806 "RECEIPT OF REGISTERED MAIL"
500
HOW SHOULD INFORMATION BE TREATED IN REGARDS TO CODED (HIGH VALUE) SHIPMENT?
"FOR OFFICIAL USE ONLY"
500
WHO GET NOTIFIED IF A PIECE OF REGISTERED MAIL DO NOT AGREE WITH THE INSIDE BILL FROM THE UNITED STATES

NOTIFY JMPA

JOINT MILITARY POSTAL ACTIVITY

500
WHAT IS "RAMP WATCHING"?
OVER MAIL CONTROL ACTIVIES (MCAs) PROVIDE "RAMP WATCHING" TO PROVIDE PROPER SECURITY DURING THE RECEIPT AND DISPATCH OF OFFICIAL REGSITERED MAIL.