You will collect data about an organizations program and financial activities, over the year
100
For an Activity report, what data do you gather?
You will collect data about an organizations program activities over a period of time.
100
For a Financial report, what data do you gather?
You will collect data on income and expense that are involved the organization or the program.
200
For a Training report, what data do you gather?
For a training report you would collect data about where the training too place, participants, activates and results of the training.
200
Why do we use photos
A photo shows us much more then words alone.
200
What kind of income information goes into a Financial report
Income from the grant funds, Surplus unexpected funds brought forward (if any)Projected generated funds (rent, sales) – But only those related to the project.
300
What is the difference between Program Efficiency and Program Effectiveness
Program Efficiency = Quantity served
Program Effectiveness = Quantity of service
300
What information do we find in a project activity report?
Details about what activities took place in the program during the time period.
300
What kind of expense information goes into a Financial report?
Expenses are shown in categories such as recurring salaries and other expenses (paper, utilities, insurance)
400
Who do we make reports for?
Donors
◦ Report on Activities
◦ Trainings
Executive Committee
◦ Oral report
Other organizational staff
◦ Project coordinators
◦ New employees
NGOs and int’l community
◦ Annual Report
400
What information can we find in the Program Progress section of an Action report.
How did the program go?
What was your goal
Did you reach it?
If you didn’t reach goal, explain why
400
If the fiscal year began on 1st of june, when does it end?
May 31 of the next year.
500
What does a report serve to explain?
What happened in the program
Who did it benefit
When did it happen (period of time)
What was the result (impact)
Why was this the result
What is the plan for the future
500
Sections of an Acton report
Introduction
Program progress
Project activity report
Monitoring and Evaluation
Challenges
Future plans
500
Why do we get purchase quotes?
-To find the best price and keep the system transparent.