INCIDENT REPORTS
Name two pieces of information collected at the beginning of the BGCAA Safety & Incident Report.
Date, Time, Club Location, Name of Member or Staff, Member Attending, Witness, or Location of Incident
What are 3 type different types of information you can use to search an account?
Name
Member ID
Date of birth
Barcode
Phone Number
Name three pieces of information collected at the top of the Field Trip Consent Form.
Youth's Name, Emergency Contact Name, Emergency Contact Number, Location Traveling To, Date of Event, Time Departing, or Time Returning
According to the Late Pick-Up Policy, what time must all children be picked up, and when is a pickup considered late?
Children must be picked up by 6:00 PM. A pickup 10 minutes past closing time is considered late.
The Incident Report asks staff to "check all that apply." Name three items that may be checked.
Behavioral Problem, Disciplinary Action Taken, First Aid/CPR Administered, Medical Personnel Notified, Parent/Guardian Notified, or Emergency Contact Notified
On a members profile what option do you select to upload and review members documentation
Records
What information must the parent/guardian provide at the bottom of the Field Trip Consent Form?
Signature, date, and phone number.
What happens after the first late pickup?
The BGCAA Incident Report asks staff to describe the incident. What else does it specifically require staff to describe?
All actions taken and the result of those actions.
This section in Daxko allows you to check in members for general & activity attendance
Attendance Tracker
True or False: A member can participate in a field trip if the parent gives verbal permission
FALSE
Members need field trip form or written documentation from parent/guardian to participate in any field trip
Put these consequences in the correct order:
1st: Discussion + reminder
2nd: Discussion + signed receipt
3rd: Three-day suspension
4th: One-week suspension
5th: Possible removal for remainder of semester at the Club Director's discretion
A staff member documents exactly what happened during an incident but does not document what staff did afterward. Is the report complete? Why or why not?
No. The report requires staff to describe all actions taken and the result of those actions. It also includes notification and follow-up sections
A parent contacts you stating that they created an account and wanted to confirm that there child can attend club. When you check you roster you don't see there childs name. What wasn't done
The parent/ guardian did not register them for afterschool program
You're leaving for a field trip in 15 minutes. One member has outdated membership information, an outdated emergency contact number, and no parent signature on the consent form. Can the member participate? Why or why not?
No The form requires current and accurate membership information and a parent/guardian signature, date, and phone number.
A parent calls and says, "I'm running late because of an emergency." Does that phone call make the pickup no longer count as late?
NO.
The policy states that a courtesy call does not exempt a late pickup, although it allows the Club to prepare accordingly.