Commonly Used Phrases
The first order of business
What is "I Call to Order"
Usually, the first item on the agenda
Call to Order
This type of vote allows those in favor to say "aye" and those opposed to say "nay"
Voice Vote
The only time you do NOT Have to debate a motion
What is adjourning a meeting
Delaying a vote
What is a Motion to Postpone
The term used to describe the minimum number of members needed at any meeting to make any decision or vote.
What is a Quorum
The last item on the agenda
Adjourn
Before a vote is taken, members are allowed to do this
Debate/Have a discussion
Motion to Postpone
A member rises or raises a hand to signal the chairperson
Motion
This procedure allows all members to voice their opinions in an orderly manner
What is the parliamentary procedure
When a motion is not likely to be opposed, members agree by saying this phrase
Aye
Item on the agenda when the President asks if there are any corrections
The number of motions in order to vote
Two motions
Another member seconds the motion
What is a Second Motion
Phrase used to end a meeting
What is "Adjourn the meeting"
The following is a record of what was done at a meeting
What are the minutes
This individual facilitates the meeting
President/Chair
: a mallet used (as by a presiding officer or auctioneer) for commanding attention or confirming an action (such as a vote or sale)
What is a gavel
In determining the result of a vote, this context means, simply, more than half
What is the majority
Another way of saying, "I move to..."
I motion to...
The following means by which a member who expects to be absent from a meeting authorizes someone else to act in his or her place at the meeting
What is a proxy
This individual must act in absence of the President/Chair
Vice President/Vice Chair
This person helps take minutes during meetings and helps to prepare and distribute meeting minutes
What is the secretary
This word is used to formally modify text or motions
What is Amend
"I motion to amend.... "