Meeting Environment
Everyone in your club always sits in the same place each week and you would like to change that.
You need to plan the meeting, and have many topics that need to be covered.
What is creating a structured agenda with time limits?
What is prioritizing agenda items before the meeting?
What is planning ahead to manage meeting flow?
This is your first meeting as Club President. You are not used to speaking in front of a group and you are nervous.
What is preparing talking points in advance?
What is practicing and leaning on notes?
What is remembering that members want you to succeed?
You would like to have interesting speakers, but aren’t sure where to find them.
What is asking members for speaker recommendations?
What is using Rotary or community networks?
What is reaching out to local leaders or organizations?
Some members of the club love to sing, and others do not.
What is being inclusive of different comfort levels?
What is offering optional participation?
What is balancing tradition with member preferences?
One of your club members has hearing challenges and is having difficulty hearing what is being said.
You need an agenda for the meeting, but have never really prepared one before.
What is using a standard agenda template?
What is asking a mentor or past president for guidance?
What is outlining meeting goals and timing?
While you are presenting a few club members continue talking and are distracting others.
What is respectfully redirecting attention back to the speaker?
What is pausing and addressing the behavior professionally?
What is setting clear expectations for meeting etiquette?
The speaker arrives with a powerpoint, but your meeting space cannot accommodate visuals.
What is asking the speaker to adapt their presentation?
What is communicating expectations with speakers in advance?
What is focusing on verbal storytelling instead of visuals?
The club is having a brainstorming session about new fundraisers and you want all members to participate.
What is using small group discussions?
What is encouraging equal participation?
What is creating a safe space for ideas?
A prospective new member has arrived and is standing at the front entrance.
Several club members want to talk about their projects and you aren’t sure if there will be enough time.
What is setting time limits for reports?
What is scheduling updates for future meetings?
What is prioritizing agenda items?
You are running late to the meeting, you forgot your agenda and are feeling overwhelmed.
What is staying calm and focusing on key agenda items?
What is delegating responsibilities to officers or committee chairs?
What is using a backup agenda or meeting outline?
While speakers are usually scheduled for 20 minutes, the speaker has now been speaking for 30 minutes.
What is politely signaling the speaker to wrap up?
What is time management by the MC?
What is respecting the agenda and members’ time?
You have asked club members to get into groups and discuss a topic. Now everyone needs to stop talking and come back together.
What is using a clear signal or verbal cue to regain attention?
What is giving a countdown to wrap up discussions?
What is confidently re-establishing control of the meeting?
A person shows up for the meeting and has never been before. They do not have money to pay for meal....
The club meetings are ending later than scheduled and some members are complaining or leaving before the meeting ends.
What is improving agenda time management?
What is respecting members’ schedules?
What is ending meetings on time?
You are conducting the business meeting of your club and the same person keeps interrupting or asking questions and making comments. No one else even has a chance to speak
What is enforcing meeting rules and decorum?
What is redirecting conversation to include others?
What is respectfully managing disruptive behavior?
10 minutes before the meeting starts your speaker notifies you that he/she is not coming.
What is having a backup plan or activity?
What is using the time for club discussion or fellowship?
What is being flexible and adaptable as a leader?
You would like to bring more energy to your meetings.
What is adding interactive elements or icebreakers?
What is varying meeting formats?
What is creating engaging and dynamic meetings?
Someone is raising their hand to make a comment, the speaker is not recognizing them.
What is the MC stepping in to facilitate discussion?
What is ensuring respectful participation and turn-taking?
What is helping the speaker manage audience engagement?
You are going to be out of town for two weeks and need someone to lead the meeting.
The speaker had given you a topic that you and members were looking forward to hearing about, but the speaker is way off on another tangent
What is respectfully redirecting the speaker?
What is managing expectations during introductions?
What is following up with speakers ahead of time?
How do you keep members engaged in zoom or e-club type environments
What is using polls, breakout rooms, or chat?
What is encouraging cameras and interaction?
What is shortening segments and increasing engagement?