Analytics
1. DS-693 form creation/submission
2.Mydata Review and Approval
3. Logistics scheduling/pickup
4. Internal/External Board QC
5. Shelving/Storage
What are the five primary stages of the records retirement process?
We transport material to and from customers, respond to customers requests, upkeep warehouse inventories via RRIMS, and maintain both warehouses.
What are the responsibilities of the RSC Logistics team?
Defined by 44 U.S> Code 3301 as: Made or received by a Federal Agency under Federal Law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or their activities of the Government or because of the informational value of data in them.
What is a Federal Record?
National Archives and Records Administration
What is the meaning of NARA?
Customer may reach out to ________ or submit a ticket to ________ help desk, which can be found by visiting the link below.
Who is the Records Service Center (RSC) or Records and Archives Division (RA)?
A comprehensive list of all State Department records that tells you the legal authority for a records disposition, its value (whether temporary or permanent), how long the records should be kept, and what final action must be taken.
What is the RDS (Records Disposition Schedule)?
Use event log, charge-out module, and box run log on a daily basis.
1. Creation
2. Maintenance/Use
3.Disposition
What is the Records Lifecycle?
The Secretary of State is also the _______?
Who is the SAORM?
Reach out to your direct supervisor for help with office related issues, schedule changes, or immediate needs for work.
Who to contact at the company level?
Five metadata attributes are as follows:
1.Series Number: an 8-10 digit identifier for internal tracking (i.e. B-01-001-01)
2.Title: a broad title for a batch of related records
3.Description: describes the scope of content that will be retained and disposed in the same manner
4.Disposition: outlines the required minimum length of time the records should be maintained by the Department and the final action (e.g. Destroy or Transfer to NARA)
Disposition Authority Number: NARA’s unique identification number
What is a Record Series?
Space numbers are given in the following format, for example, "0205040038". Space numbers can also be broken down into the the following order for proper navigation and retrieval of boxes or shelving:
02 – Warehouse 2
05 – Aisle 5
04 - Column 4
0038 – Space 38
How to navigate the warehouse?
High level survey of all different types of information created received and stored in an organization
What is a Records Inventory?
Tim Kootz and Mallory Rogoff
Who is the Division Chief of RA and who is the ARO?
Customers can reach out to retiredrecordsdl@state.gov if they need any technical assistance in regards to my records retirement or search for records that have been previously retired.
Who to contact at the department level?
1. Improves efficiency
2. Safeguards essential records
3. Reduces operating costs
4. Reduces legal risks
Why is Records Management important?
All things related to vehicle maintenance or use should be reported to the _________ who will then report the information to their _________.
Fleet Management/RSC Logistics Team and GSM
The disposition date is calculated based on a quarterly schedule (January, April, July, and October)
What is a temporary record?
Can answer all policy or technical related questions in regards to Records Management?
What is RA (The Records and Archives Division)?
Your primary resource for all things related to records management is the A/GIS/IPS/RA's intranet portal?
Where to find answers?
1.Federal Records
2. Non-Records
3. Personnel Files
What are the three main types of records that Federal agencies handle according to agency and NARA guidelines?
Pallets of boxes approved for disposal, prepped, scheduled for delivery, and removed from the RSC Inventory describes what process?
What is the destruction process?
These records have an end date of March 3, 2016. The records are eligible for transfer to NARA after 30 years. The transfer date will be January 1, 2047.
What is a permanent record?
Interfaces with all State Department offices to facilitate the retirement of department records.
What is the RSC?
_______ can be used to search for previously retired records. You can also obtain any textual or technical details regarding the records collection here as well.
What is RIMS Search?