Staff Practices
If an incident or an accident were to occur, what is the proper chain of command when it comes to reporting internally?
Branch Director, Area Director, CEO, Board President/Safety Chair
Who is cleared to enter the Club branches?
Active members, employees of the BGCCV, cleared volunteers, Board Members, escorted parents.
Name 3 safety practices to ensure safe transport of members from point A to point B.
1. Ensure all members are buckled in before driving vehicle.
2. Have a list of members transporting.
3. Follow speed limits.
4. Set expectations of appropriate van behaviors..
5. Report vehicle maintenance to direct supervisor immediately.
What should staff do to ensure out door spaces are safe for member use?
Outdoor fields, courts, picnic tables, and play areas are maintained and inspected by Club staff prior to daily use.
What is the meeting location in the case of of a fire emergency?
Via Positiva - Sports Park baseball field to the left of the building
Aliso Viejo - At Iglesia Park next to the tennis courts
Rancho Santa Margarita - At Central Park
Give 3 examples of "red flag" safety concerns that would need to be escalated to the Branch Director immediately and onward through the chain of command.
What is the safest way to prevent unauthorized persons into the building?
Keeping all exterior doors locked and ensuring a staff person is positioned at the front counter at all times to control who is let in and out of the building.
What is the youth to staff ration on field trips?
1 staff for every 10 members
What equipment is not allowed in the gymnasium?
Soccer balls, footballs, baseballs, frisbees, food, drinks, hockey...
If an emergency gets the attention of the media, who has permission to speak on behalf of the organization?
Only the CEO.
What is the required safety policies, training, and best practices when supervising members with technology?
All members utilizing technology, must complete the internet safety training each year called Netsmartz. Staff should be able to see members screens at all times and ensure members are using their devices appropriately.
What is the best way to ensure membership information and BGCCV information is kept internal.
Only allowing Club employees behind the front counters; logging out of computers each night; discussing BGCCV information when members are not present.
What is the minimum number of members a staff person can drive at a time?
2 so that one does not violate the Club's One-on-One policy.
What equipment should staff always bring with them when taking members out of the building?
A roster, a safety back pack, a walkie talkie, and supplies for the activity.
Who is responsible for disseminating information in an emergency?
To establish effective communication during an emergency incident, the BGCCV will collect all information relevant to the persons and events involved in the emergency and disseminate appropriate information to all parties involved. Information will be shared with parents, families, law enforcement agencies, medical service agencies, local media representatives and the general community. Effectively managing communications will minimize issues caused by falsehoods or rumors. Staff should follow the proper chain of command.
What policy maintains a safe environment by preventing private contact between members, staff, and volunteers at any time?
One-on-One policy
Give 3 examples of items that should be kept out of reach of members and should be utilized with close supervision.
Adult scissors, kitchen knives, pencil sharpeners, cleaning supplies, paint, microwaves, toaster ovens, and other sharp objects.
What is the best way to supervise members on a water field trip?
Set a safety line that separates the deep from the shallow in the pool.
OR
Set a perimeter to ensure members can swim past a certain point at the beach.
If an incident or accident occurs outdoors, what 2 major questions will be asked before addressing the issue?
1. Were we in the correct staff to member ration?
2. Where were the staff?
What are 3 things that staff must do in the case of an emergency and evacuation?
Stay Calm: Staff should try to remain calm and follow the instructions provided by our staff.
Be Prepared: Ensure youth member’s emergency contact information is up to date and that all safety equipment is stocked.
Follow instructions: Proceed to the designated reunification location as directed and cooperate with staff and any law enforcement officials to ensure a smooth and safe reunification process.
Give 2 examples each of staff maintaining appropriate physical and verbal interactions with members.
Physical - Using approved phone communication such as Group Me. Hands Off Policy. Staying engaged in member activities. Moving through the spaces frequently. High Fives.
Verbal - Using positive language. Avoiding raising one's voice. Checking in on members regularly. Recognizing positive behaviors and celebrating them. Praise. Encouragement.
The Club believes that prevention of workplace violence begins with...
...recognition and awareness of potential early warning signs of a situation that presents the possibility of violence. See something, say something.
When should vans be inspected and name 3 items that staff should look out for?
1. Any liquid leaking from the vehicle.
2. Nails, lack of air, or items in tires.
3. Damage to vehicle.
4. Trash in vehicles.
5. Lights not working.
6. Maintenance light on in vehicle.
Name 3 best practices to ensure safe supervision outdoors.
1. Active Supervision
2. Keep an active count of members regularly
3. Inspect the area
4. Create play area zones
5. Teach safety and set exceptions prior to going outside.
6. Have a planned activity and be interactive.
What is the appropriate plan of action for a missing child?
1. Notify direct supervisor immediately.
2. Determine description of child.
3. Search for child.
4. Call Parent/Guardian of child.
5. Go into lockdown and notify law enforcement.