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Recruitment
Onboarding
Timesheets
Core
Choose at your own Risk
100
This is the "status" your candidate should be placed in by your ASPD to trigger the hiring process
What is "Send Offer" status
100
Immediately after the Hire Candidate wizard in Recruitment is completed, this must be immediately done in Onboarding in order to send the new hire the elctronic paperwork for completion
What is the "Post Hire Verification Step"
100
To complete your own Timesheet you should enter UTM by clicking here and then selecting "Submit" after updating/verifying your information is correct
What is click on Myself / Time Management
100
To view and approve or deny requests from your ASPD to change an Employee's Record, such as a termination, or change in pay rate or funding source, you need to go here
What is your "Inbox"
100
Fingerprint and Security Clearances are to be entered here within UltiPro
What is in Core under the Employee's Career and Education / Licenses tab
200
This person should be copied on the electronic offer letter the SPM sends to a new hire
What is the "ASPD"
200
After the new hire completes his/her paperwork, he/she enters this step
What is the "Orientation" step
200
To request a day off in UltiPro UTM you should click on this and then insert the appropriate full or half day template for PTO, Sick or Floating Holiday for your desired day(s) off and click "Save"
What is "Scheduler"
200
To access Permance Management Training for Managers in Core you need to navigate to here
What is My Team / Manager's Guide and look under Performance Management
200
The Expense Approval and Reimbursement Form can be found within UltiPro here (be specific)
What is in Core under My Company / Electronic Forms
300
After sending an electronic offer letter this wizard needs to be completed to send the New Hire into Onboarding
What is the "hire candidate" wizard
300
During the Orientation step the Manager is responsible for doing this
What is completing the manager section of the form I-9
300
Your initial page in UTM when logging in under My Team / Time management displays this critically useful information
What is the status of all timesheet submissions for staff that roll up to me in summary format with easy ability to drill down for detail
300
To quickly see a listing of pay rates for all active staff that report up to you need to do this
What is click My Team / Compensation Summary and add a filter for Active staff and then click Search
300
Copies of iCims or related paperwork and copies of IDs for Form I9 can be located here
What is under the Employee's "Documents" tab
400
During the completion of the Hire Candidate wizard, the candidate should be moved to this status
What is "Hired"
400
The Orientation and Signature steps must be completed within this many business days of the new hire's date of hire
What is 3 business days
400
To find employees that have time with no funding source in UTM do this
What is go to Attendance / Summary / and filter for Funding Source = OrgLv3 [Funding Source]
400
To enter an OST pay rate that is different than the employee's primary rate you must do this
What is choose Job / Change Salary and enter the rate under "Other Rate 1"
400
If you are not sure if an Employee you can see has been Actively working for the organization, you should check by navigating to here first
What is the Employee's Pay / Pay History tab to see the last time the employee received a paycheck
500
In order to display the recruitment chart of candidate status, you must do this
What is click the hyperlink of your name on the Recruitment Gateway and then scroll to the check box that says "Display Chart" and click Save.
500
Failure to have all new hire paperwork completed, including the manager portion of the I9 and Signature step within the first 3 business days of employment, requires this action to be taken by the manager
What is remove the employee from working until all paperwork is in order
500
To establish a schedule for your PT Employees navigate to this screen
What is Scheduler / Recap
500
For a Sports Activity Specialist earning $25 p/hr that will now also work as a Teacher earning $30 p/hr, you must do this in Core
What is choose Jobs / Add Secondary Position and enter the appropriate information (Teacher job code and $30 per hour for primary rate of the secondary job)
500
Google, Adobe, and the Chicago Cubs share this with SASF
What is all are UltiPro clients