FMTU Clinic
Your practice
Vacation
Illness Policy
Evaluation
100

How do you know your patient has arrived to their appt?

Appointment colour turns bright green in Oscar

100

How many patients will you be following in your practice?

150-200

100

How many weeks of vacation and professional days do you get a year?

4 weeks vacation, 7 professional days

100

If you are too unwell to come to work, when should you notify us?

Minimum 2 hours before the start of the shift (ie. 7am for 9am start, 11am for 1pm start)

100

Where do you find field notes?

Elentra - link on the DFCM website or meded.utoronto.ca

200

Where do you find the fetal doppler?

In the nursing station cupboard above Agnes's desk

200

When should your clinical notes be completed?

Before you leave the clinic. If you are unable to complete before leaving the clinic (due to extenuating circumstance), then no later than midnight of the day of the clinic and you should message your preceptor in Oscar notifying them when it is done so they can go in and sign off.
200

When should you request vacation (minimum time frame)?

4 weeks before the vacation starts (ideally 6 weeks before the start of the rotation, earlier is better)

200

Who do you notify when sick? Name 3 steps to follow

-CALL: FMTU clinic (or off service preceptor/education lead). 

-EMAIL: Mark, Priya, FMTU clinic (schulichCFM@hrh.ca) and FMTU preceptors affected OR off service rotation lead and off service preceptors affected. If FMTU clinic, try to review your schedule and advise if patients need to be seen same day or moved to future appts with you.

-No later than 5pm on the date of illness, advise if you can return to work the next day.

200

Who can initiate a field note?

Resident or supervisor

300

What are three things you should always do before leaving your exam room?

-Log out of Oscar and your computer

-Ensure no PHI is left in the printer

-Discard your sharps

-Get rid of dirty linens

-Return equipment

300

When you order tests on eforms, what do you have to attach to the ordering physician box?

Your preceptor of the half day's sticker

300

How should vacation days be taken (how many days together)?

7 days - 5 weekdays and 1 weekend consecutive

300

When do you need a doctor's note?

If the illness is longer than 5 days or mandated by occupational health or your program director. See PGME guidelines.

300

How often are your FM-MAP tests?

Family Medicine Mandatory Assessment of Progress test - non-evaluative, proctored self-assessment test, correlated with success in CFPC licensing exam. Happens 2x/year during AHD.

400

If your patient requests a service or form not covered by OHIP, what steps should you follow?

-Advise the patient there may be a charge

-Consult your preceptor and the FMTU third party fee list

-Complete the service/form and then take the patient / form to the front desk with a sticky note indicating how much to charge the patient. (Front desk will collect money and give to your preceptor)

400

When you order a consult in Oscar, how do you indicate who the ordering MD vs. ordering resident is?

At the top: drop down menu with physician's name should be changed to your supervisor of the half day. At the bottom, in the notes section write: "Dr. Resident for Dr. Supervisor"

400

When can you take a stat day?

If on the PARO approved list of stat days. If you work on a stat holiday.

400

If you are struggling with wellness issues, need an accomodation, or are concerned about intimidaton and harrassment, who should you speak to? 

Do not hesitate to reach out early to Dr. Sood and/or Mark. We are hear to support you! You can also contact the Office of Learner Affairs (OLA) at Temerty Medicine:

 https://meded.temertymedicine.utoronto.ca/office-learner-affairs

400

How often do you get an FM ITER and who reviews it with you?

Every 3 months, and your main preceptor reviews it with you. They use a combination of your field notes and feedback from teacher's meetings to guide the completion of your ITER

500

If your patient No-Shows to an appointment, what should you do?

- Check how many No Shows they have had by looking at the Appointment History in Oscar

- Decide if you would like to send a No Show letter to the patient

-If you are sending a No Show letter to the patient, message clerical in Oscar: "Send No Show Letter #1/2/3"

500

How often should you check your Oscar and HRH email inboxes? Bonus: When you are on vacation, how do you notify others you will be away and who is covering?

Check your inboxes every 24 hours (48 hours if post-call). Send an away message in Oscar, and set your away alert in your outlook

500

Name 4 steps to follow when requesting vacation

1. Consult the FMTU vacation tracker

2. Send in the FMTU vacation request form to Mark and Priya

3. Block your Oscar schedule with a dummy appt "DO NOT BOOK"

4. You will hear back within 7 days. If approved, please send a message to SchulichCFM@hrh.ca advising about your approved vacation and where to move any booked patients. If declined, please remove the dummy appointments and submit a new vacation request.

500

When can you come/return to work after an acute febrile or respiratory illness?

The criteria for returning to work after any respiratory illness will be as follows:

  • Fever free for 24 hours (without medication)
  • No GI symptoms (vomiting/diarrhea) for 48 hours.

On return to work staff will be required to wear a surgical mask for up to day 10 from symptom onset and to social distance (at least 6 feet) from other staff members while eating in common areas. Staff will have the option to wear an N95 respirator, if that is their preference.

 

500

Where do you find your RPP (Resident Practice Profile) and what types of encounters do you enter into this tool?

The RPP is found on the DFCM website, or at: q.utoronto.ca

The RPP is used to determine the breadth of clinical experience in residency training, and for identification of practice deficiencies. 

It is good practice to update your RPP at the end of every family medicine half day, as RPP reports are monitored by the DFCM and you will be emailed if you are falling below the expected level of patient encounters. 

The Postgrad PD will review your RPP with you at your six month progress review meetings. Enter in all FM and after hours clinic encounters. Encounters on Teaching Practice should be entered into RPP as well. Up to three diagnoses can be entered per patient visit