Secretary Role
What are meeting minutes?
Outside of the meeting, what are two things that need to be done as a Secretary?
Any of these are correct:
Maintain accurate roster.
Submit club officer list.
Handle correspondence.
Keep club files.
Attend club executive committee meetings.
What is the goal of an executive meeting?
The goal of an Executive Meeting to discuss the business of the club and help guide the club to success.
Who can you meet with to help you in your role as a secretary?
You can meet with outgoing executive committee, outgoing secretary, and/or current executive committee.
True or False: A role of the secretary includes organizing and maintaining club records and files.
True
What are two things that need to be done before the club meeting?
Any of these are correct:
Post the previous minutes.
Prepare a list of actions for the president.
Update the club’s officer list.
What are two responsibiliites that a secretary has in the executive meeting?
Any of these are correct:
Vote at international business meetings.
Facilitate member progress in Base Camp.
Arrange for your replacement or assistance.
Prepare your successor for office.
What program can you attend as a resource?
You can attend district-sponsored club-officer training program, like this one!
What list does the secretary update at Toastmaster International?
What is the club and officer list?
What needs to be done upon arriving at the meeting as a Secretary?
You will need to circulate the attendance sheet and guest book.
What are some questions that can help you in your role as a secretary?
You need atleast two!!
How will you fulfill this responsibility?
When will each action be completed?
Who is available to help you?
What materials and resources can you use?
True or False: There are no resources to help you be an even better secretary.
False
True or False: The secretary may not order supplies for the club.
False
During the club meeting, what is a responsibilty of the Secretary?
During the club meeting, the Secretary will read previous minutes, note amendments, and record current meeting minutes.
What are some skills learned by being a secretary?
What are organization and problem solving skills, critical thinking skills, and record maintenance skills? (Anything along these lines is correct!)
True or False: You have to confirm submission of the newly elected officers list.